Media Biller

Client Accounting Chicago, Illinois


Position at Havas Media


  • Minimum 5 years generating client media billing in an advertising agency, or related industry.
  • Expertise in Spot, Print, Digital, National Broadcast mediums in relation to client billing/reporting functionality.
  • Proficiency in system usage, functionality in Mediaocean (aka DDS or MBOX), required in Spot, Print, Adbuyer, Network and Accounting systems.
  • Ability to function independently in most daily responsibilities including requesting billing, creating/downloading/formatting reports to specifications, and troubleshooting/researching any related problems as it relates to billing and/or reporting.
  • Pro-actively manage and monitor all clients regarding billing status; ensuring billing is generated per calendar, all required reports are supplied, and client’s fiscal year requirements are maintained.
  • Monitor all clients throughout the month for un-billed status, escalating critical issues as needed.
  • Manage client audit requests: ability to coordinate billing, vendor payments, cash disbursement, media authorizations and proof of performance independently. Prepare, sign-off on, and distribute all audit required documentation to the client per deadline requested.
  • Generate, design and create reports within Mediaocean media and accounting systems.
  • Inter-relate with Media/Account teams, Treasury and Media Controls regarding questions, outstanding invoices, invoice replication, audit requests, etc.
  • Provide status reports for management and media review as needed.
  • Superior communication skills, incorporating the ability to speak and write clearly and professionally with all levels of staff, management, clients, vendors, etc.
  • Proficiency in MS Office, focusing on Excel expertise.
  • Ability to work additional hours, as needed.
  • Ability to commit to job responsibilities remotely if needed.
  • Limited travel possible.
  • Able to maintain PO tracker on a monthly basis for the clients billing with PO’s.
  • Alerting client teams of PO discrepancies (overages, under billed).
  • Understanding the impact made to revenue in the monthly billing.
  • Retail – Location level reconciliation a plus