Accounts Payable Associate

Finance W. Toronto, Ontario


Position at Havas

The Toronto office is searching for an Accounts Payable Associate to add to our dynamic accounting team! We are looking for a progressive minded individual who has strong attention to detail, loves  working in a fast paced environment and is driven by learning. The Accounts Payable Clerk will be responsible but not limited to the following responsibilities:


  • Daily opening and sorting of incoming mail
  • Maintain a good filing system
  • Daily coding, matching and batching invoices in the system (Mediaocean System)
  • Process/Input journal entries for minor adjustments on variances
  • Ensure that supplier invoices are received on time with proper backups
  • Printing duties of overnight Mediaocean System reports on a rotation schedule
  • Processing weekly cheque run
  • Daily contact with internal staff & outside suppliers
  • Dealing with vendor inquiries over the phone and e-mail
  • Reconciling supplier statements
  • Answer telephone calls from suppliers looking for payments
  • Matching cheques with the correct supplier invoice for signature by the Vice President of Finance
  • Co-ordinate timely release of cheques once they are signed by the Vice President of Finance
  • Maintaining and following internal control policies


  • Post-secondary education in Accounting or Finance
  • Analytical with an ability problem solve independently
  • Strong organizational skills
  • An excellent communicator and team player who is able to communicate with individuals across the organization
  • Proficient with Microsoft Office: Excel, Word, and E-mail functions
  • An individual who is able to work simultaneously on several tasks while maintaining an immaculate attention to detail
  • Enthusiastic self-motivated individual who is eager to learn and to take on challenges
  • Strong time management skills with the ability to prioritize tasks to meet schedules & deadlines
  • Experience with Mediaocean Systems an asset

Havas aims to be the world’s best company at creating meaningful connections between people and brands using creativity, media and innovation. The agency is built on an integrated structure, including 50 “Havas Villages” around the world that combine digital, creative and media capabilities and teams under one roof to best meet our clients’ needs.  

Founded in 1835 by Charles Louis Havas, our network is made up of 20,000+ employees in 100+ countries and provides advertising, marketing, corporate communications, design, digital and social media solutions to clients.

Our Vision: To Better Together

Our Mission: To be the world’s best company at creating meaningful connections between people and brands through creativity, media and innovation.