Accounting Specialist

Accounting Gary, Indiana

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Description

Position at Babilla Roofing

Position Summary:

 

The Accounting Specialist is responsible for accounts payable, accounts receivable, customer billing, collections, purchasing administration, project administration, licensing administration, and operational recordkeeping. This position owns the day-to-day financial and administrative processes supporting the operating unit and serves as a backup for payroll processing.

   

Job Functions:

 

Accounts Payable

 

  • Perform three-way matching of purchase orders, receiving/supporting documentation, and vendor invoices.
  • Process vendor invoices and payments.
  • Maintain vendor records and documentation.
  • Serve as backup for purchase order creation and maintenance.
  • Review open purchase orders and committed costs for completeness and accuracy.
  • Coordinate vendor documentation requirements.

 

Accounts Receivable

 

  • Generate customer invoices, including AIA billings.
  • Process customer payments.
  • Monitor customer accounts and follow up on outstanding receivables.
  • Perform collection activities and follow up on past-due accounts.
  • Investigate and resolve customer billing discrepancies.

 

Administration

 

  • Request and maintain Certificates of Insurance (COIs) and bond documentation.
  • Complete customer prequalification requirements.
  • Maintain contractor licensing records.
  • Maintain occupational licenses, permits, and registrations.
  • Coordinate license and registration renewals.
  • Serve as backup payroll processor during absences and peak workload periods.
  • Perform various administrative, accounting, and operational tasks as assigned.
  • Complete public works bid forms.

 

Knowledge, Skills & Experience (Essential):

 

  • Minimum 2 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or office administration.
  • Working knowledge of AP, AR, billing, collections, and three-way matching processes.
  • Construction, roofing, or contractor administration experience preferred.
  • Proficiency in Microsoft Office, including Excel, Outlook, and Word.
  • Strong organizational, communication, and time-management skills.
  • Ability to prioritize multiple tasks, meet deadlines, and work accurately in a fast-paced environment.

 

Key Competencies: 

 

  • Attention to Detail
  • Organization & Time Management
  • Communication Skills
  • Accountability & Follow-Through
  • Problem Solving
  • Ability to Manage Multiple Priorities

 

Occupational Health and Safety:

 

  • Compliance with workplace policies and procedures for risk identification, risk assessment and risk control.
  • Active participation in activities associated with the management of workplace health and safety.
  • Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace.

 

Working Conditions:

 

  • Physical surroundings: Office environment with typical office machines and exposure to noise and temperature.
  • Physical Effort: Extensive sitting, standing, walking.   Repetitive keying, typing.  Occasional lifting not to exceed 25 pounds.
  • Travel: Occasional, for purposes of training. 
  • Hours: Subject to overtime

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