Office Administrator
Description
With over 35 years of experience, Empire Roofing offers expert roof replacement, repair, and maintenance for commercial, industrial, and institutional properties. We specialize in built-up, modified bitumen, single-ply, and architectural metal roofing. Our services include leak repairs, preventative maintenance, coatings, inspections, building envelope solutions, and custom sheet metal fabrication. Trust Empire Roofing for reliable, comprehensive roofing solutions.
We are seeking a highly organized and detail-oriented Office Administrator to join our team. This role supports multiple departments, ensuring smooth office operations, assisting with accounting tasks, and providing service department support. The ideal candidate will have strong organizational skills, the ability to multitask, and a commitment to providing exceptional administrative support.
Pay Rate: 25/hr. DOE
Key Responsibilities:
Office Administration:
- Answer and direct incoming calls and emails to the appropriate departments.
- Handle incoming and outgoing mail and coordinate with vendors for office equipment maintenance and repairs.
- Provide administrative support to the management team, including event and meeting coordination.
- Maintain a clean and organized office environment and provide front desk support by greeting and directing visitors.
- Perform other administrative tasks as assigned.
Accounts Payable/Receivable & Billing:
- Assist with bookkeeping tasks, including data entry, accounts payable, and receivable.
- Reconcile vendor statements and resolve discrepancies.
- Collaborate with internal teams to address payment issues or inquiries.
- Manage billing for the Service Department and assist with other accounting tasks as needed.
- Perform other accounting-related duties as assigned.
Service Department Support:
- Enter and manage work orders and troubleshoot related issues.
- Send out field reports and handle data entry for purchase orders, credit cards, and related tasks.
- Assist with fleet management responsibilities.
- Provide additional support to the Service Department as needed.
Qualifications:
- Proficiency in accounting software or the ability to learn new systems quickly.
- Excellent attention to detail and accuracy in data entry and record-keeping.
- Strong organizational skills with the ability to prioritize and manage multiple tasks.
- Proficiency in Microsoft Windows, Word, Excel, and Outlook.
- Two (2) years of clerical support or administrative experience.
- Strong verbal communication skills; bilingual in English/Spanish is a plus.
- Experience in the construction industry is a bonus.
Additional Requirements:
- Regular, reliable, and consistent attendance.
- A proactive and dependable approach to fulfilling responsibilities.
- Flexibility to take on new tasks and grow within the company as the role evolves.
At Empire Roofing Inc., a proud member of Tecta America, we offer a fantastic benefits package that includes medical, dental, vision, a 401(k) with company match, paid time off, and paid holidays. Join us in making roofs safe and sound while building a career you’ll love!