Regional A/P Administrator
Description
The Regional Accounts Payable Administrator reports to the Regional and Asst. Regional Controller; is responsible for supporting the financial team in completing accounting processes and cycles as they relate specifically to Accounts Payable & Cash Management.
Job Functions:
- Data Entry into Accounting Software of 8 Business Units Accounts Payable Invoices
- Establish & Maintain relationships with Unit Accounting Managers & Unit Administrative Assistants to ensure the successful data entry of Vendor Invoices
- Reconcile Vendor Statements, Research & Correct Discrepancies
- Ensure invoices are properly approved & coded – reroute for correct approval
- Prepare weekly cash requests.
- Take general management direction from Supervisors
- Participate in internal audits
- Maintain clean accounting and financial records of applicable duties
- Resolve discrepancies on invoices, payments, disbursements
- Assist in Managing of W9 & 1099 processes
- Make recommendations to supervisor for cost effective methods of accomplishing specific functions.
- Advise staff regarding daily issues and handling of non-routine reporting transactions.
- Work closely with the Service, Project and Operations Managers to ensure daily Production Coordination
Knowledge, Skills & Experience Required:
- Accurately enter financial data into accounting software.
- Ensure the timely and precise recording of transactions, including invoices, and expenses.
- Prepare and issue payments to vendors weekly.
- Support the accounting team in month-end and year-end closing processes.
- Identify and investigate discrepancies and take corrective actions.
Qualifications:
- Associate degree in related field preferred, or 2+ years of experience as an Accounting/Finance Clerk or in a similar role; Bachelor's degree is a plus.
- Familiarity with accounting software and Microsoft Excel.
- Basic understanding of accounting principles and practices.
- Strong attention to detail and accuracy in data entry.
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