Administrative Assistant III (R2887)

Administrative Services Bloomington, Illinois


Description

Position at Taylor Communications SCS

Curtis 1000 is seeking an experienced Administrative Assistant to support our senior leadership team in Bloomington, Illinois . This is an incredible opportunity for a master multi-tasker and communicator with outstanding organizational skills. The ability to manage intricate details, solve problems independently and adapt to changes in a fast-paced environment will be essential to your success in this exciting, hands-on role! 

Work Schedule:

  • Monday - Friday, 8 am – 5 pm

Responsibilities

  • Organize and schedule meetings and appointments
  • Produce and distribute communications via multiple mediums
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Take meeting notes and distribute action items
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, copying, scanning etc.
  • Organize travel arrangements for senior managers
  • Book conference calls, rooms, hotels etc.  
  • Cover the reception desk when required
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Develop and update administrative systems to make them more efficient
  • Receive, sort and distribute the mail
  • Manage staff appointments
  • Oversee and supervise the work of junior staff
  • Greet and assist visitors to the office

Qualifications

  • Excellent written and oral communication, organizational skills, and attention to detail.
  • Advanced degree is preferred.
  • Advanced proficiency with MS Office suite – Outlook, PowerPoint, Word, and Excel.
  • Ability to work independently, prioritize, multi-task and problem solve conflicting priorities.
  • Professional demeanor and ability to discreetly handle confidential and time-sensitive information.
  • Strong project management skills required.

About Our Company

We value a work-life balance and the overall well-being of our employees. You'll see that reflected in our comprehensive benefits package. We offer a competitive benefit package including health, dental & vision insurance, life insurance, 401(k) plan, profit sharing, PTO (paid time off), Holiday pay and other benefits that help inspire our employees to stay and grow with us.

 Ref: Orange