Administrative Assistant III (R2887 )

Administrative Services Bloomington, Illinois


Description

Position at Taylor Communications SCS

Curtis 1000 is seeking an experienced Administrative Assistant to support our senior leadership team in Bloomington, Illinois . This is an incredible opportunity for a master multi-tasker and communicator with outstanding organizational skills. The ability to manage intricate details, solve problems independently and adapt to changes in a fast-paced environment will be essential to your success in this exciting, hands-on role! 

Work Schedule:

  • Monday - Friday, 8 am – 5 pm

Responsibilities

  • Organize and schedule meetings and appointments
  • Produce and distribute communications via multiple mediums
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Take meeting notes and distribute action items
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, copying, scanning etc.
  • Organize travel arrangements for senior managers
  • Book conference calls, rooms, hotels etc.  
  • Cover the reception desk when required
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Develop and update administrative systems to make them more efficient
  • Receive, sort and distribute the mail
  • Manage staff appointments
  • Oversee and supervise the work of junior staff
  • Greet and assist visitors to the office

Qualifications

  • Excellent written and oral communication, organizational skills, and attention to detail.
  • Advanced degree is preferred.
  • Advanced proficiency with MS Office suite – Outlook, PowerPoint, Word, and Excel.
  • Ability to work independently, prioritize, multi-task and problem solve conflicting priorities.
  • Professional demeanor and ability to discreetly handle confidential and time-sensitive information.
  • Strong project management skills required.

About Our Company

We value a work-life balance and the overall well-being of our employees. You'll see that reflected in our comprehensive benefits package. We offer a competitive benefit package including health, dental & vision insurance, life insurance, 401(k) plan, profit sharing, PTO (paid time off), Holiday pay and other benefits that help inspire our employees to stay and grow with us.

 Ref: Orange