Purchasing Assistant
Description
General Accountability:
Reporting to the Supply Chain Supervisor the Purchasing Assistant will provide support in facilitating the acquisition of goods and services while ensuring efficiency and cost savings. The Purchasing Assistant will also work to ensure that all purchases are completed in accordance with applicable Supply Chain policies and procedures.
Reporting to the Supply Chain Supervisor the Purchasing Assistant will provide support in facilitating the acquisition of goods and services while ensuring efficiency and cost savings. The Purchasing Assistant will also work to ensure that all purchases are completed in accordance with applicable Supply Chain policies and procedures.
Core Responsibilities:
• Review open order report daily to ensure all purchase orders have been acknowledged by vendors.
• Review expediting report weekly and update with shipment information from vendors.
• Enter purchase requisitions as needed with all necessary detailed information, including proper classification of items and account codes.
• Contact suppliers for quotes as requested by the Supply Chain Supervisor.
• Research parts or equipment as requested by Supply Chain Supervisor.
• Update the inventory listing in the ERP system (4Site) to ensure accurate descriptions and current pricing.
• Coordinate with the Accounts Payable team on vendor invoice discrepancies.
• Facilitate any returns needed of damaged or over-shipments of materials.
• Establish and maintain effective relationships with site accounting, operations, and external vendors.
• Assist with other projects and duties as assigned.
Education and Work Experience:
• High school diploma or equivalent
• Minimum of three (3) years of relevant purchasing experience, preferably in the mining or construction industry.
• Minimum of three (3) years of relevant purchasing experience, preferably in the mining or construction industry.
Skills and Competencies:
• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others.
• Strong computer skills, specifically with ERP systems and Microsoft Office Suite applications. 4Site Enterprise Management System experience a plus.
• Highly accurate, strong attention to detail
• Strong customer service skills and excellent interpersonal skills
• Ability to understand and follow standard operating policies and procedures.
• Ability to prioritize and manage multiple tasks, changing priorities as necessary.
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.
• Effective oral and written communication skills.
• Self-motivated, proactive and an effective team player.
• Strong computer skills, specifically with ERP systems and Microsoft Office Suite applications. 4Site Enterprise Management System experience a plus.
• Highly accurate, strong attention to detail
• Strong customer service skills and excellent interpersonal skills
• Ability to understand and follow standard operating policies and procedures.
• Ability to prioritize and manage multiple tasks, changing priorities as necessary.
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.
• Effective oral and written communication skills.
• Self-motivated, proactive and an effective team player.