TAIT Careers

Description

• Serve as the primary client point of contact throughout the full project lifecycle, independently or as part of the core project team.
• Lead cross‑functional teams in planning and executing events with minimal oversight.
• Ensure all production elements are delivered on time, within budget, and at the highest quality standards.
• Build and maintain strong client relationships, serving as Client Lead when assigned.
• Provide clear, consistent communication on project status, deliverables, and budget updates.
• Navigate complex client conversations with professionalism, strategic thinking, and solution‑oriented guidance.
• Oversee all production logistics, including scheduling, vendor coordination, and on‑site execution.
• Monitor timelines and proactively identify and resolve risks or delays.
• Ensure adherence to safety, legal, and operational requirements.
• Maintain and manage project documentation across systems such as Google Drive, Box, Slack, SharePoint, Airtable, Asana, Zoom, Outlook, and Concur.
• Manage and submit required permits for activations.
• Partner with local agencies to ensure the health and safety of event participants and project teams.
• Manage project budgets, including expense tracking, forecasting, and financial reporting.
• Communicate budget status and updates to clients and internal stakeholders.
• Identify cost‑saving opportunities while maintaining quality standards.
• Mentor and support Coordinators and Project Managers in their professional development.
• Contribute to refining production processes and establishing best practices.

• 8+ years of event production experience in live events, theatrical arts, location-based entertainment and/or other entertainment fields 
• Experience working with high-profile clients and large-scale events.
• Experience managing budgets $500,000-$2.5M+
• Familiarity with vendor negotiation and contract management.
• Above average knowledge of corporate and project financial mechanisms – EBITA, margin, revenue recognition and skilled in developing budgets across a wide range of formats, including ROM/placeholder estimates, nuclear estimates, and indicative budgets.
• Solid understanding of budget implications for equipment rentals, staffing rates, and overall financial outlay across technical disciplines.
• Management experience of different labor types
• Working knowledge of scenic construction & materials, video production, lighting, design, print process & materials, and live event production & delivery logistics
• Ability to juggle many concurrently ongoing conversations & projects
• Ability to make decisions on the prioritization of tasks of project teams
• Strong knowledge of core event production elements, terms, and process
• Solid knowledge of venues (NYC and beyond) & production capabilities
• Proficient in Microsoft Office on both MacOS and Windows platforms.
• Familiarity with (or willingness to learn) tools such as:
• Project Management tools (Slack, Box, Airtable, Concur, Asana, Sharepoint and Google
• Docs)
• Microsoft Office including Word, Excel, PowerPoint, and Outlook
• Budget management and analysis (e.g. Power BI, Tableau)
• Enterprise Resource Planning (ERP) (e.g. Epicor, SAP)
• Customer Relationship Management (CRM) (e.g. Salesforce)
• Flexibility to work evenings, nights, and weekends as required.
• Experience working in international markets a plus.
• Willingness to travel domestically and internationally as needed.

• Competitive medical, dental, and vision insurance plans
• Health Savings Account (HSA) with employer contributions (HDHP plans)
• Flexible Spending Accounts (Medical & Dependent Care)
• Employer-paid life insurance with optional supplemental coverage
• Employer-paid Short-term with optional long-term disability insurance
• 401(k) retirement plan with company match
• Paid parental leave
• Employee Assistance Program (EAP)
• Wellness stipends
• Voluntary benefits (e.g., accident, critical illness)
• Paid vacation and 12 holidays