Sunset Studios Careers

• Provide daily oversight and ensure the proper functioning of studio operations including building systems, security, janitorial, landscaping, and parking.
• Ensure client and tenant satisfaction by meeting regularly with primary contacts, providing prompt follow-up on work orders, general correspondence, or resolution of any issues with escalation to the Director as needed.
• Plan and direct the coordination of tenant events with the Operations team.
• Maintain vendor relationships for services such as landscaping, janitorial, security, parking, elevators, and engineering by meeting regularly and performing property inspections with third-party service providers.
• Provide work direction for on-site third-party contractors and studio staff.
• Collaborate on the bidding process for maintenance contracts to ensure best cost and quality of service.
• Manage repairs and maintenance of sound stages, production offices, and common areas, working closely with all studio departments and clients for coordination.
• Maintain all permits, licenses, and fees required on all building equipment.
• Ensure all required equipment and system testing is performed as needed and corrections are made in a timely manner.
• Support Construction and Engineering Departments in the bidding process and project progress for capital improvements and tenant improvements.
• Complete assigned capital improvement projects within the approved budget and calendar year.
• Respond to all emergency situations on the property using Emergency Response guidelines, make appropriate notifications, submit Incident Reports, and manage follow-up repairs.
• Oversee processing of property and liability insurance claims by interacting with adjusters and insurance consultants.
• Oversee and maintain the certificate of insurance log process and confirm that all tenants and vendors are up to date and compliant.
• Support in guiding the Operations team by helping ensure day-to-day functions run smoothly and provide mentorship and basic development support to any assigned direct report.
• Assist in developing and preparing the annual operating budget.
• Ensure accuracy of client invoicing to support correct billing and projections.
• Monitor delinquent accounts receivables and follow up with clients or tenants, initiating collection activities when necessary.
• Prepare monthly aged receivable reports to explain delinquencies for Director and Accounting review.
• Approve accounts payable invoices and purchase orders to ensure correct expense accounts and allocations among multiple properties.
• Follow the monthly process to reconcile operating expense accounts to the general ledger and oversee reclasses for any corrections.
• Prepare monthly reports to explain variances from expected revenue and operating expenses.
• Prepare monthly accruals for capital and operating expenses.
• Prepare monthly cashflow reports for capital expenses.
• Interface with the Leasing and Sales Department to support leasing activity.
• Maintain all vacant spaces to be lease-ready for tours and seamless client move-ins.
• Perform miscellaneous duties as assigned.

What You'll Need:

• Bachelor’s Degree required.
• Minimum 3-5 years as a Property Manager/Operations Manager
• Excellent financial analysis skills.
• Supervisory experience and the ability to coach and train staff.
• Experience in studio operations or production in the entertainment industry a plus.
• Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Word, Excel and PowerPoint.
• Familiar with Yardi (accounting system) or similar.
• Polished professional demeanor with excellent written and verbal English communication skills to write memos, letters and reports, and interact effectively with prospects, tenants, peers, vendors, and management.
• Ability to motivate direct reports and cross-functional team members to create a positive work environment and high morale.
• Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
• Ability to multi-task, attention to detail, with excellent follow-up skills.
• Ability to adapt to changing environment and perform in a fast-paced entrepreneurial environment.
• Maintain a professional demeanor around clients, executives and on lot talent.
• Please note, the candidate selected for this role will be required to complete a criminal background check and employment verification.