Sumitomo Electric Group Careers

Description

Personal Assistant / Office Admin

Role Purpose
     To provide Reception, Site wide Administrative support,
     assistance when required in invoice processing and inventory control
     support and service for the Company.
     Contribute to maximising the operational efficiency of the Company.  

Key Accountabilities

• Communication: Answering phone calls, emails, and letters, and screening inquiries 
• Scheduling: Managing calendars, making appointments, and setting reminders 
• Travel: Planning travel arrangements, including flights, accommodations, and ground transportation 
• Events: Supporting events, such as conferences, workshops, and seminars 
• Notes: Taking notes at meetings and preparing meeting minutes 
• Correspondence: Drafting emails, letters, and other correspondence 
• Systems: Maintaining office systems, including data management and filing 
• Research: Conducting background research and presenting findings 
• Reports: Producing documents, reports, and presentations 
• Expenses: Preparing expense reports 
• Liaison: Liaising with clients, suppliers, and other staff
• Site induction: for visitors
• PA for Managing Director 
• Maintain office supplies
• As required, greet & direct Visitors & handle incoming telephone calls to provide a prompt & effective service.

Preferred Knowledge / Skills / Experiences 

• Significant previous experience in a similar role.
• Ability to plan & work effectively.
• Ability to work systematically with capacity to respond effectively to the unexpected.
• Effective communication skills both verbal & written
• Commitment to high quality standards & continuing improvement in all operational activities.
• IT literate in Microsoft Office Suite essential.
• Ability to use own initiative effectively & take proactive approach on behalf of the business.
• Good Team working skills
• Ability to set and maintain high work standards.
• Ability to identify, analyse and solve problems.