Assistant Controller

Staff Exempt Boston, Massachusetts


Description

Suffolk University is delighted to announce a career opportunity as the Assistant Controller. This key position will report to the Controller with a staff of three professionals.  Join a collaborative division with exceptional leadership to ensure compliance with all internal policies, external accounting standards and related industry regulations.  Suffolk’s Workday Financials ERP removes tedious items from job responsibilities leaving more time for analysis and improvements. Primary duty is to maintain the data integrity and accounting standards of the university’s general ledger by providing a review level for internal control purposes and fully understanding and improving the underlying business processes. Higher Education affords a diverse set of financial transitions that keeps the accounting interesting.

Primary/Principal Responsibilities: % of Time Responsibility

30% Analyzes and approves financial data to ensure that the general ledger accounts are accurate and reconciled on an appropriate basis: balance sheet reconciliations & journal entry approval. Develops and maintains internal controls that ensure all key internal controls for accounting are in place and operating effectively. Oversees the monthly close process to confirm accounting staff has completed closing entries and reconciliations.

25% Assists with the preparation of the annual financial statements, and various annual tax forms (990, PC, 990-T, M990-T, etc.) and manages the process with the external audit/tax firm.

15% Prepares advanced accounting analysis. Works closely with the Budget & Planning department. Assists in the preparation of monthly and quarterly financial packages for senior administration and the Board of Trustees and Committees. Completes various compliance surveys.

15% Supports the Suffolk Community for accounting and process questions. Creates and updates job aids as needed. Reviews business processes that impact general accounting to identify efficiencies and control weaknesses/redundancies. Recommends and implements changes while documenting the accounting process, procedures, and policies where necessary.

10% Supervises and coordinates activities of the general accounting staff. Manages the general ledger group to ensure all financial reporting deadlines are met. Recruit, train, and mentor staff. Set performance plans, monitor progress, and complete annual written appraisals; provide and promote appropriate professional development and learning experiences, support and provide direction.

5% Builds and maintains excellent working relationships with key business partners and stakeholders in other departments such as the Budget Office, Information Technology Services (ITS), Bursar’s Office, and HR that inspire confidence and cooperation to actively partner together to meet operational, financial, and compliance needs. Actively partners with ITS to troubleshoot issues and bi-annual version updates to the general ledger system and financial reporting software.

Requirements:
5-7+ years of relevant accounting/finance professional experience
Bachelor’s degree in Accounting
CPA strongly preferred
Public accounting/auditing experience preferred
Strong familiarity and understanding of Generally Accepted Accounting Principles (GAAP)
Supervisory experience
Strong analytical and financial accounting skills with high attention to detail and proficiency in excel
Decision making and troubleshooting skills
Well organized with the ability to prioritize
Ability to work both independently and in collaboration with other departments
Proficient with Microsoft Office Suite
Experience working in a relevant role in higher education is a plus
Experience with major ERP and payroll systems (Workday, strongly preferred)

Suffolk University does not discriminate against any person on the basis of race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, age, genetic information, or status as a veteran in admission to, access to, treatment in, or employment in its programs, activities, or employment. Suffolk University is an affirmative action, equal opportunity employer. The University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training, service and experience, will contribute to the diversity and excellence of the University community.

Suffolk University does not discriminate against any person on the basis of race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, age, genetic information, or status as a veteran in admission to, access to, treatment in, or employment in its programs, activities, or employment. Suffolk University is an affirmative action, equal opportunity employer. The University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training, service and experience, will contribute to the diversity and excellence of the University community.