Staff Assistant - Clinics and Experiential Programming and Events

Staff Non-exempt Boston, Massachusetts


Description

Suffolk University Law School is pleased to announce a career opportunity as the Staff Assistant - Clinics and Experiential Programming and Events!   If you enjoy a fast-paced academic environment where law students get practical and experience working in a variety of legal clinics assigned by the Law Professors and staff in the Law Clinical Programs Office this is for you!  Suffolk offers free tuition, paid time off, a summer schedule, and others as part of a generous benefits package.

This position provides administrative support to Suffolk Law School’s Clinical and Experiential Programs in the areas of event planning, general administrative support, grant applications, and reporting, law practice technology, and social media/PR.  The position provides administrative support to the various law clinics and experiential programs in which law students provide legal assistance to real clients under the supervision of faculty members.  Strong computer and technology skills, online research skills, attention to detail, the ability to multi-task, and planning skills are required.  Fluency in Spanish is strongly preferred, as is experience with event planning, and proficiency with office technology and/or social media.

Primary/Principal Responsibilities with the percentage of time:

25%      Assist with event planning and program logistics for Clinical and Experiential Programs, including student, faculty, and alumni events and application/registration processes.  Strong organizational skills, attention to detail, initiative, and self-direction are required.

25%      Provide administrative support to Clinical and Experiential Programs, including reception desk coverage, answering phone calls, emails, and assisting students, faculty, staff, and walk-in guests in person.  This includes providing office support, such as typing, proof-reading, and editing documents, reserving rooms, photocopying and collating materials, and assisting with office equipment such as printers, fax machines, and copiers. Requires strong communication skills and comfort in working with diverse populations.  Requires knowledge of Microsoft Office programs and the ability to quickly learn University phone systems and office equipment.

15-25% Provide support to Clinical and Experiential Programs with law practice technology, social media, and PR.  This includes implementing and assisting with media and PR strategies in print and online formats, as well as data entry using law practice management software, and assisting students with law practice technology.  Familiarity with Adobe, PowerPoint, Microsoft Office, and social media is required.  Familiarity with and/or ability to quickly learn new law practice technologies such as Clio and Time Matters is necessary.

10-20% Depending on the candidate’s language skills, this person may assist with Spanish language interpretation of client and witness communications, as well as translating documents for clinic cases.  This aspect of the position is preferred but not required.

15%      Assist with compiling applications and producing reports for grant-funded Clinical and Experiential Programs.  Requires familiarity with all Microsoft Office programs, internet research skills, and strong writing skills.

 

Requirements/Qualifications: 

  • Event planning and logistical support experience and/or skills strongly preferred
  • Experience working in a law office or other office is preferred, including working with the public, with students, and maintaining confidences
  • Strong computer skills (including MS Office programs) are required
  • Strong online research skills and experience with social media platforms
  • Experience with, or ability to quickly learn, law practice management technology (such as Clio and Time Matters)
  • Excellent written and oral communication skills. Experience with outreach and communications is preferred
  • Attention to detail and strong organizational skills
  • Problem-solving skills
  • Ability to work as part of a team
  • Bachelor’s Degree is preferred
  • Fluency in Spanish is strongly preferred but not requiredRequirements/Qualifications: 
  • Event planning and logistical support experience and/or skills strongly preferred
  • Experience working in a law office or other office is preferred, including working with the public, with students, and maintaining confidences
  • Strong computer skills (including MS Office programs) are required
  • Strong online research skills and experience with social media platforms
  • Experience with, or ability to quickly learn, law practice management technology (such as Clio and Time Matters)
  • Excellent written and oral communication skills. Experience with outreach and communications is preferred
  • Attention to detail and strong organizational skills
  • Problem-solving skills
  • Ability to work as part of a team
  • Bachelor’s Degree is preferred
  • Fluency in Spanish is strongly preferred but not required

Suffolk University does not discriminate against any person on the basis of race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, age, genetic information, or status as a veteran in admission to, access to, treatment in, or employment in its programs, activities, or employment. Suffolk University is an affirmative action, equal opportunity employer. The University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training, service and experience, will contribute to the diversity and excellence of the University community.