Assistant/Associate Director of Law Admission
Description
The Assistant/Associate Director of Law Admission provides daily data processing, systems, and data entry support for the Law Admission Office. This position is responsible for the coordination, maintenance, and upkeep of all admissions files and records. This includes handling applicant information throughout the entire application process using institutional systems such as Slate, Workday, and Unite, reviewing applications, and participating in admissions decision-making. This role requires a high level of customer service and exceptional attention to detail to ensure the Law School’s enrollment needs are met in a timely, efficient, and accurate manner.
Requirements / Qualifications
- Bachelor’s degree required
- Prior experience in higher education admissions, enrollment management, or related administrative roles preferred
- Previous experience using a CRM (Slate, Workday, and/or Unite experience a plus)
- Strong written and verbal communication skills
- Strong time management skills, attention to detail, and ability to meet frequent, strict deadlines
- Ability to maintain a high level of confidentiality
- Fully in-office position
Duties & Responsibilities
- Provides administrative and operational support through timely, courteous, and professional communication with all prospective students who contact Law Admission by phone, email, or in person. This includes managing the office email inbox and admissions voicemail, responding promptly and professionally to inquiries, and routing communications to appropriate admissions staff as needed.
- Works directly with the Director of Law Admission to ensure accurate, complete, and up-to-date admissions records across university systems. This includes maintaining applicant records in Unite, Workday, and Slate, gathering and validating data, and ensuring accurate data flow and synchronization between systems.
- Participates in system conversions, upgrades, and testing initiatives as needed, and documents updated admissions procedures throughout these processes.
- Performs timely and accurate uploading, indexing, and routing of applicant materials within the admissions file management system. Ensures files are complete and prepared for review by the Admissions Committee. Supports the timely and accurate communication of admissions decisions.
- Reviews and evaluates assigned law school applications in accordance with institutional policies and admissions guidelines, and participates in the admissions decision-making process.
- Provides administrative and operational support to the Dean of Law Admission and other admissions leadership, particularly during peak recruitment and application cycles. This includes monitoring applicant issues, supporting timely applicant communications, coordinating recruitment travel logistics, and reconciling corporate credit card expenses on a monthly basis.
- Assists with the planning, booking, updating, and shipping of materials (as applicable) for recruitment and other events; tracks contacts and records associated with recruitment initiatives.
- Performs additional duties and supports special projects for admissions leadership as assigned.
Salary Range: $46,875.00 - $78,125.00
Salary Transparency
Suffolk University provides salary ranges as a good faith estimate of what it reasonably expects to pay for a role at the time the position is posted. The actual salary offered to the selected candidate will depend on various factors, including, but not limited to, the position’s scope and responsibilities, the candidate’s experience, education, training, and applicable legal requirements. The listed pay range reflects base salary only and does not include additional benefits or compensation.
Equal Opportunity Statement
Suffolk University does not discriminate against any person on the basis of race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, age, genetic information, or status as a veteran in admission to, access to, treatment in, or employment in its programs, activities, or employment.
As an affirmative action, equal opportunity employer, the University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training, service and experience, will contribute to the diversity and excellence of the University community.
