Role Description and Competency Definition

Title:Project Manager

Reports To:Vice President/Director of Operations

FMLA Status: Exempt

Position Summary: 

Responsible for the overall management and success of assigned construction projects as measured by the attainment of quality, client satisfaction and profitability goals.  Manages all staff assigned to the project.  Creates and maintains strong working relationships with the project owner, owner’s tenants and all professional groups involved in the project.  Provide oversight for the accurate and timely completion of all paperwork and other administrative aspects required for strong project management execution.

Job Responsibilities:

1. Monitors all project activity including schedules, spending and related items to ensure timely and quality completion of assigned construction projects.  Notifies Director of Operations of any situations that would have a significant impact on the completion date, cost or quality.
2. Prepares, completes or reviews all project reports to ensure accuracy.  Provides project status report, financial reports and project schedules in accordance with company guidelines on timeliness and completeness of information.
3. Facilitates weekly project status meeting with owner, owners’ rep, vendors, subcontractors and others connected with the project.  Prepares and distributes meeting minutes indicating agreements reached, task assignments and related information.
4. Conduct internal staff meetings to disseminate appropriate company and project information.  Ensures that all staff is informed of needed information, policies and expectations regarding safety and related regulations.
5. Perform final review of construction on projects to include review of bid documents, review of bid procedures, review of vendor and subcontractor qualifications, review of final estimates, labor and material takeoffs and related information.
6. Notify subcontractors of bid approval and award jobs to same.  Notify unsuccessful subcontractors and provide appropriate reasoning as needed.  Procure all materials for the project in accordance with established procurement policies and procedures.
7. Review subcontractor and vendor invoices throughout the lifecycle of the project and approve for payment or negotiate appropriate changes with subcontractor.
8. Follow up with the client as needed to ensure timely payment of fees and other payments to Constructors.  Provide timely and accurate information to accounting to ensure proper invoice preparation to client.
9. Prepare and submit change orders for approval of client and Director of Operations.  Prepare and submit invoices to accounting for final billing.  Ensure subcontractors are notified of all change order documentation.
10. Prepare all project close out documentation including submittal of all warranty information, affidavits, record drawings, final retainage payments, releases and accounting related documents.  Ensure final payments are received from client and appropriate invoices are paid to subcontractors.
11. Establish and maintain effective working relationships with architect, engineers and other vendors along with client, building representatives, subcontractors and others who are on the project team.

Background and Experience Required:

Bachelor’s degree in Construction Science or equivalent work experience is required plus 7-10 years of commercial general contractor (interiors or base building) project management experience. Experience should include strong supervisory responsibility as a Superintendent.  Well developed communications, decision making, financial analysis, interpersonal, organizational and team work skills are required.  Strong ability to build and maintain excellent working relationships with clients and architects is required.

Competencies Required:

1. Account Management - Demonstrated ability and interest in providing client service functions to satisfy and maintain existing client needs, with the aim of growing client relationship and revenues.  Demonstrated skill at ensuring client is satisfied throughout the course of the construction project.
2. Communications - Demonstrated ability to speak, write and listen in a manner that commands attention and respect.  Demonstrated skill at listening and understanding the needs of others.
3. Decision Making – Ability to analyze variables and contingencies, evaluate circumstances, assess potential outcomes and develop a logical and timely solution that is consistent with the needs of the situation.
4. Financial Analysis - Demonstrated ability to understand and analyze construction cost and financial data; ability to use financial data to make accurate change order, project schedule, general conditions and other business decisions.
5. Interpersonal and Negotiation Skills – Strong ability to forge solid working, trusting and partnering relationships with subcontractors, vendors and internal staff. Communicating data, position or arguments in a manner that gains acceptance or agreement to reach intended outcome.  Seeks a win-win solution.
6. Managing Staff - Able to hire, train, develop and motivate a staff of fully competent construction management professionals.  Practices principles of performance management, goal setting and supervision consistent with effective management skills.
7. PC Skills – Demonstrated experience and competence in office productivity tools such as Word, Excel and MS Project.
8. Planning and Organizational Skills - Demonstrated ability to think ahead, monitor own and others progress and make adjustments when necessary. Demonstrated ability and success in accomplishing tasks by established deadlines; demonstrated discipline in using time management tools and techniques to effectively multitask when needed.
9. Safety - Demonstrated commitment to and practice of principles designed to protect the safety of employees, subcontractors, clients, and building occupants. Trained in latest OSHA standards.
10. Self Starter – Demonstrated skill at accomplishing own work without the need for close supervision.  Takes action based on urgency, client needs and the needs of the firm without always having to ask someone for guidance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, climb or balance (stairs, ladders, etc…) stoop, kneel, crouch and/or crawl, reach with hands and arms, use hands to finger, handle or feel, talk and hear. Specific vision abilities include close vision and color vision.  The employee is frequently required to lift and/or move 10-25 pounds.

Structure Tone Southwest, LLC. is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.