Japan Administrative Assistant

Administrative Tokyo, Japan


Job Description details:

  • Maintaining and managing calendars utilizing Microsoft Outlook;
  • Arranging all domestic and international travel for executives including flights, hotels, required travel visas, car rentals, and car services through the Amex travel desk;
  • Answering all phone calls and taking messages in a professional manner;
  • Coordinating internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation (presentations, agendas and any other required documents);
  • Processing expense reports in Concur ensuring compliance with the Travel & Expense Policy;
  • Assist with Office Manager duties (as needed) such as sort daily mail/deliveries/couriers, welcome visitors and direct them appropriately;
  • Ad-hoc assignments as requested.