Japan Administrative Assistant

Administrative Tokyo, Japan

Job Description details:

Maintaining and managing calendars utilizing Microsoft Outlook;
Arranging all domestic and international travel for executives including flights, hotels, required travel visas, car rentals, and car services through the Amex travel desk;
Answering all phone calls and taking messages in a professional manner;
Coordinating internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation (presentations, agendas and any other required documents);
Processing expense reports in Concur ensuring compliance with the Travel & Expense Policy;

Assist with Office Manager duties (as needed) such as sort daily mail/deliveries/couriers, welcome visitors and direct them appropriately;
Ad-hoc assignments as requested.