Senior Administrative Assistant (Legal Operations)
Role
We are seeking a talented and motivated legal document specialist & administrative assistant to provide document creation/editing and administrative support to the global Legal team and support the day-to-day operations of the department. The role is based in San Francisco.
Personal Characteristics and Skills
You demonstrate initiative, enthusiasm and resourcefulness, and maintain a strong work ethic and a high degree of accountability. You enjoy multi-tasking and operating multi-functionally and are flexible and willing to work through day-to-day manual tasks. You have an extremely high attention to detail and willingness to learn. You possess established organizational skills and impeccable recordkeeping and record retention skills. You communicate (written and oral) with all levels of the organization to effectively convey ideas. You maintain a keen appreciation for the sensitivity and confidentiality of the work and a sense of humor. You live the mantra—work hard, have fun, make history!
Responsibilities
- Proofreading, editing and formatting legal documents (Word/Excel)
- Creating and revising PowerPoint presentations
- Supporting Legal Leadership team (GC direct reports), including by
- Calendaring, setting up meetings and teleconferences
- Coordinating domestic and international travel logistics and preparing detailed itineraries
- Submitting and tracking expense reimbursements
- Assisting Sr. Administrative Assistant in
- Managing POs/legal vendor and contractor onboarding
- Handling physical mail distribution and coordination
- Executing new employee and contractor onboarding logistics
- Creating department updates on the intranet for intra-department and inter-department sites
- Organizing department events including catered lunches, department trainings and team outings and offsites and administering logistics
- Executing offsite and onsite meeting logistics
- Maintaining third-party resource subscriptions
- Assisting in addressing inbound requests into Legal e-mail alias
- Providing additional support to Chief Legal Officer and General Counsel, as needed
- Obtaining physical and electronic signatures (printing, tabbing, scanning, filing) and processing signed agreements
- Filing physical documents
- Arranging for the mailing of various documents as needed
- Assisting with scanning and copying projects
- Assisting in facilities/IT troubleshooting and submitting service tickets for remediation
- Assist in launch of department professional development training program; including coordinating Knowledge Shares and live and web-based CLE and web-based trainings, arranging internal and external presenters and tracking attendance
- Manage attorney continuing legal education (CLE) requirements and legal professional bar memberships
- Perform other general office administrative duties to support the day-to-day efficient operation of the global legal department
Requirements
- Bachelor’s degree
- At least 3 full years of law firm or in-house experience as an administrative assistant
- Experience in a dynamic high-performing environment requiring a high level of responsiveness
- Experience working in-house at a technology/SaaS company strongly preferred
- Familiarity with PC and Mac O/S
- Strong word processing and PowerPoint skills with expertise in Microsoft Office Suite, DocuSign required
- Tech savvy with experience with Scout, NetSuite, Nexonia, ServiceNow, Box and G Suite preferred
We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying. For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.
Thank you for your interest in Splunk!
About Splunk
Splunk was founded to pursue a disruptive new vision: make machine data accessible, usable and valuable to everyone. Machine data is one of the fastest growing and most complex areas of big data—generated by every component of IT infrastructures, applications, mobile phone location data, website clickstreams, social data, sensors, RFID and much more.
Splunk is focused specifically on the challenges and opportunity of taking massive amounts of machine data, and providing powerful insights from that data. IT insights. Security insights. Business insights. It’s what we call Operational Intelligence.
Organizations are using Splunk to harness the power of their machine data to deepen business and customer understanding, mitigate cybersecurity risk, prevent fraud, improve service performance and reduce costs. Innovation is in our DNA – from technology to the way we do business. Splunk is the platform for Operational Intelligence!
Splunk has more than 4,000 global employees, with headquarters in San Francisco, an office in San Jose, CA and regional headquarters in London and Hong Kong.
We’ve built a phenomenal foundation for success with a proven leadership team, highly passionate employees and unique patented software. We invite you to help us continue our drive to define a new industry and become part of an innovative, and disruptive software company.
Benefits & Perks: Wow! This is really cool!
SF Only
Medical, full company paid Dental, Vision and Life Insurance, Flexible Spending and Dependent Care Accounts, Commuter Accounts, Employee Stock Purchase Plan (ESPP), 401(k), 3 weeks of PTO, sick leave, stocked micro kitchens in Splunk offices, catered lunches on Mondays, catered breakfast on Fridays, basketball hoops, ping pong, arcade games, BBQ’s, soccer, “Fun Fridays”.
For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.
Non SF
Medical, full company paid Dental, Vision and Life Insurance, Flexible Spending and Dependent Care Accounts, Commuter Accounts, Employee Stock Purchase Plan (ESPP), 401(k), 3 weeks of PTO and sick leave. Our work environments vary by location however we believe in hosting amenities and fun activities to fuel our energy. You may find fully stocked micro kitchens, catered lunches on Mondays and breakfast on Fridays, basketball hoops, ping pong, arcade games, BBQ’s, soccer and “Fun Fridays”.
This isn’t a job – it’s a life changer – are you ready?
Individuals seeking employment at Splunk are considered without regards to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition (except where physical fitness is a valid occupational qualification), genetic information, veteran status, or any other consideration made unlawful by federal, state or local laws. Click here to review the US Department of Labor’s EEO is The Law notice. Please click here to review Splunk’s Affirmative Action Policy Statement.
Splunk also has policies in place to protect the personal information candidates disclose to us as part of the application process. Please click here to review Splunk’s Career Site Privacy Policy.
Splunk does not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Please click here to review Splunk’s Pay Transparency Nondiscrimination Provision.
Splunk is also committed to providing access to all individuals who are seeking information from our website. Any individual using assistive technology (such as a screen reader, Braille reader, etc.) who experiences difficulty accessing information on any part of Splunk’s website should send comments to accessiblecareers@splunk.com. Please include the nature of the accessibility problem and your e-mail or contact address. If the accessibility problem involves a particular page, the message should include the URL of that page.Splunk doesn't accept unsolicited agency resumes and won't pay fees to any third-party agency or firm that doesn't have a signed agreement with Splunk.
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