Senior Administrative Assistant, Splunk Global Security

Administrative San Francisco, California San Jose, California


Role

Are you crazy organized, meticulous and love making sure leaders stay on top of their game? Do you thrive in a fast-growing environment? Are you relentless in your development? Then we have a home for you at Splunk! This Senior Administrative Assistant at Splunk will be responsible for supporting our Chief Information Security Officer (CISO) and the Chief of Staff to the CISO. This position requires initiative, attention to detail and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives, external customers, and possess superb communication skills. This is an ideal position for a hardworking, career AA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, environment. This role reports directly to the CISO. 

Responsibilities

  • Calendar management - organize all meetings including but not limited to team meetings, offsite meetings, customer, and internal business partner meetings across international time zones.
  • Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)
  • Expense reporting and purchasing.
  • Extensive experience in scheduling domestic and international travel.
  • Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.
  • Acts as a liaison for executives relaying and exchanging information with others including: Senior leaders and other organizations or constituents.
  • Organizing and coordinating All Hands and other department meetings
  • Helping to set agenda, creating meeting notes and action items from weekly staff meetings
  • Providing backup support for other executives as needed

Requirements

  • A minimum of 6+ years work experience in the capacity of an Administrative Assistant supporting reporting to an executive.
  • Incredibly bright, high-energy individual, with a passion to learn and chip in.
  • Deep experience performing administrative work that requires analysis, initiative, discretion, and independent judgment. Detail-oriented and customer service focused.
  • Flawless execution of administrative activities, with extreme focus on the specifics, organization and process.
  • At ease with frequent access to confidential information and ability to exercise extreme discretion.
  • Excellent written and verbal communication skills. Strong editing skills.
  • Demonstrated ability and desire to continuously acquire new competencies.
  • Ability to be flexible in response to changing focus and needs.
  • Strong relationship management skills, build a personal network throughout the company.
  • Ability to prioritize long task lists and meet deadlines with little direction in an often highly ambiguous environment.
  • Ability to actively manage projects in a fast-moving, high pressure environment.
  • Flexibility working independently or collaborating with a variety of teams.
  • Ability to quickly learn and follow org policies, practices, and operations.
  • Ability to work well across the organization with employees of all levels and in all departments.
  • Strong Word, Excel, Google Suite, Outlook, and calendaring skills.
  • Experience supporting a fast-paced Security organization highly desirable.

Education

Bachelor's degree or equivalent experience required.

We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying. For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.

Thank you for your interest in Splunk!