Administrative Assistant



SpartanNash is a value-added wholesale grocery distributor - supplying more than 2,100 independent grocery retail locations throughout the United States - as well as a grocery retailer, with more than 155 corporate supermarkets in nine states. We also serve the military community through our MDV division; in addition to offering premier fresh produce distribution through Caito Foods and third-party logistics through BRT.

At SpartanNash, relationships matter and working on the Supply Chain/Distribution team isn't just about how we serve our customers, it's about how we treat our associates. We want you to feel valued as an individual and as part of our team. Our culture is vibrant and associates want to stay here because we have good people. It's not unusual to see longevity of 25+ years at our facilities. We share a sense of pride and are excited to contribute to the company's prosperity.

A day in the life of an Administrative Assistant is never the same, but in this role you'll be responsible for providing administrative support to assigned department to include, but not limited to, preparing and distributing department reports, maintaining department calendars, maintaining department files and records, making travel arrangements, making copies, fax documents, answer phones, etc.

What you'll do:

  • Responsible for general office functions to include, but not limited to, making copies, faxing documents, answering phones and routing incoming calls, ordering warehouse and office supplies, and sorting and distributing incoming mail, packages and/or faxes, and assembling correspondence for mailing.
  • Receive and respond to a variety of routine correspondence, and compile basic information for inclusion in reports or presentation materials, prepares charts, graphs, and tables as necessary, following established procedures. Proofread and edit drafts and final materials for appropriate and consistent format and correct punctuation, spelling and grammar.
  • Compile data and/or conduct research for inclusion in reports and prepare reports as required for internal and/or external customers. Ensure reports are prepared in an accurate and timely manner.
  • Maintain and/or update department policies, programs and procedures as assigned.
  • Maintain department calendars as necessary; schedules conferences, meetings and appointments; notify attendees and makes necessary arrangements. May assist with making and confirming travel arrangements.
  • Responsible for the data entry and administration of department record keeping system(s) and/or the maintenance of various department files in accordance with company policies and procedures. Review requests for information and determines the appropriateness of release.
  • Provide assistance to customers regarding questions and inquires; direct such to appropriate personnel as needed. Respond to inquires and ensure administrative responsibilities are handled in a confidential, timely and professional manner and provide excellent customer service to internal and external customers.
  • Assist department(s) with special projects and assignments as requested.
  • The above statements are intended to describe the general nature and levels of work being performed as assigned for this job. This is not intended to be an exhaustive list of all responsibilities, duties and requirements; additional responsibilities may be assigned as needed.

What you'll need:
  • Two (2) years general clerical/office experience preferred.
  • HS Graduate or Equivalent(GED)
  • Good written and verbal communication skills.
  • Must have good organizational, prioritization and attention to detail skills; ability to handle multiple projects and deadlines
  • Must have strong data entry skills. Ability to maintain confidential information and data.
  • Ability to exercise limited discretion and independent judgment to respond appropriately to administrative needs.
  • Must be able to develop a basic knowledge of company operations and organizational procedures.
  • Proficiency in MS Office (Word, Excel and PowerPoint).

Physical Requirement
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May be required to lift and/or move up to 20 pounds. The associate is frequently required to sit/stand/walk. May be required to travel. While performing the duties of this position, the associate is subject to a typical office environment and is rarely exposed to outside weather conditions. The noise level in the work environment is usually low to moderate.

General office equipment (i.e., computer, telephone, copy/facsimile machine, etc.)