HR Specialist

Human Resources


SpartanNash is a value-added wholesale grocery distributor - supplying more than 2,100 independent grocery retail locations throughout the United States - as well as a grocery retailer, with more than 155 corporate supermarkets in nine states. We also serve the military community through our MDV division; in addition to offering premier fresh produce distribution through Caito Foods and third-party logistics through BRT.

At SpartanNash, relationships matter and working on the Supply Chain/Distribution team isn't just about how we serve our customers, it's about how we treat our associates. We want you to feel valued as an individual and as part of our team. Our culture is vibrant and associates want to stay here because we have good people. It's not unusual to see longevity of 25+ years at our facilities. We share a sense of pride and are excited to contribute to the company's prosperity.

A day in the life of a Distribution Center HR Speciaist is never the same, but in this role you will be responsible to process personnel action requests in the human resources system to include new hires, job changes, etc. and maintain related employment files to ensure associate HR/Payroll information is up-to-date, accurate and in compliance with HR records administration requirements. You will also respond to associate questions related to HR records, policies and/or pay in a timely manner and ensure excellent customer service. Will also plan, coordinate and help execute major companywide events including associate appreciation and recognition functions.

What You'll Do

  • Complete hiring process by entering payroll and personal information into the HR system, and prepare and maintain related records and associate files for new hires, transfers, terminations, etc.
  • Enter and/or audit data within the payroll/HR system to maintain accurate records for tax withholdings and voluntary deductions (i.e., personal insurance, address change, etc.) and other personnel related information. Process position changes and wage adjustments, enter changes in the system and verify data for accuracy.
  • Respond to inquiries regarding company HR policies and procedures and assist with general inquiries related to a variety of topics (such as vacation, holiday pay, benefits and other HR related questions). Responses must be answered according to company policies and procedures.
  • Perform a variety of clerical duties including filing, copying, answering phones, responding to verifications of employment, and processing unemployment forms, etc.
  • Coordinate and manage major event planning processes and implementation across the company. Must work with vendors and internal resources while managing to budget.
  • Participate in projects requiring knowledge of HR practices, policies and/or HR systems as requested (i.e., year-end sick bank payoff, workforce reductions, testing of changes within HRIS system, internet usage tracking, etc.)
  • Assist with new hire orientations. Ensure paperwork is accurately completed for the personnel file, review policy handbook, and ensure accurate completion of the I-9 form and e-Verify process.
  • Process the enrollment, change of status and/or termination for eligible retirees and communicate such changes with benefits vendors, and investigate and resolve issues/problems related to retirees contributions for benefits or disputes between retirees and the insurance carriers.
  • Responsible for statistical reporting as needed.
  • Create and/or run query reports from the HR system as requested. Provide reports to all segments of the business.
  • Partner with third party vendor(s) to manage unemployment claims and employment verification requests as necessary.
  • Assist with Absence Management maintenance as needed (new hire, adjustments and annual load of balances).
  • The above statements are intended to describe the general nature and levels of work being performed as assigned for this job. This is not intended to be an exhaustive list of all responsibilities, duties and requirements; additional responsibilities may be assigned as needed.

What You'll Need
  • Bachelor's or Associate's Degree in Human Resources Business Administration (or related field) or equivalent combination of education and/or experience. At a minimum, must hold or be pursuing an Associate's degree.
  • Three years Human Resources administrative support experience required.
  • Strong written and verbal communication skills and customer service skills; ability to interact with associates at all levels.
  • Must have attention to detail, strong data entry skills and effective organization, prioritization and multi-tasking skills.
  • Ability to handle and maintain confidentiality of sensitive information.
  • Knowledge of principles and practices of human resources required.
  • Strong computer skills including Microsoft Office (Word, Excel and PowerPoint) and prior experience with HRIS/HRMS required.
  • Must be passionate about HR and have strong interpersonal communication skills.

Physical Requirement
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May be required to lift and/or move up to 20 pounds. The associate is frequently required to sit/stand/walk. May be required to travel. While performing the duties of this position, the associate is subject to a typical office environment and is rarely exposed to outside weather conditions. The noise level in the work environment is usually low to moderate.

General office equipment (i.e., computer, telephone, copy/facsimile machine, etc.)