Sponsorship Fulfillment Coordinator

Sales Chicago, IL

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Description

360 Live Media is seeking a Sponsorship Fulfillment Coordinator to support the execution and delivery of sponsorship agreements across multiple association clients. The Sales Services Team specializes in national advertising, sponsorship, and exhibit sales for associations, and this role plays a key part in ensuring sponsors receive a seamless, well-organized experience through accurate fulfillment, strong communication, and timely reporting.
The ideal candidate is detail-oriented, proactive, and comfortable managing multiple projects simultaneously. This role focuses on coordinating sponsorship deliverables, maintaining accurate tracking, supporting client communication, and assisting with post-campaign reporting in a fast-paced, client-facing environment.
Key Responsibilities 
Sponsorship Fulfillment & Execution
  • Support the execution of sponsorship deliverables in accordance with contracted agreements
  • Track sponsorship assets, deadlines, and requirements using fulfillment grids and timelines
  • Coordinate with internal teams including marketing, events, education, and digital to ensure timely delivery
  • Collect sponsor assets such as logos, ads, and content and confirm they meet specifications
  • Monitor fulfillment progress and flag risks, gaps, or delays to senior team members
Client & Sponsor Communication
  • Serve as a day-to-day support contact for sponsors and clients under the guidance of senior staff
  • Provide clear, professional updates regarding timelines, deliverables, and next steps
  • Respond promptly to sponsor inquiries and escalate complex issues as needed
  • Maintain a high level of professionalism in all client-facing interactions
Post-Campaign Reporting & Documentation
  • Assist in compiling post-event or post-campaign reports, including impressions, metrics, and recap summaries
  • Support internal documentation of fulfillment outcomes and renewal-related materials
  • Maintain organized records for sponsorship fulfillment, reporting, and historical reference
Process & Team Support
  • Follow established fulfillment processes to ensure consistency, accuracy, and accountability
  • Identify opportunities to improve organization, tracking, and communication workflows
  • Support senior team members with administrative and coordination tasks as needed
This Role Might Be for You If…
  • You are highly organized and comfortable managing multiple tasks and deadlines
  • You are detail-oriented and take pride in accurate execution
  • You enjoy client-facing coordination and cross-functional teamwork
  • You are a self-starter who can also take direction and follow established processes
  • You communicate clearly and professionally in writing and verbally
  • You have strong customer service instincts and enjoy problem-solving
Basic Qualifications
  • Ability to travel up to 25–30 percent, including occasional weekends
  • 2-4 years of experience in sponsorship coordination, event marketing, account coordination, or a related role
  • Bachelor’s degree or equivalent professional experience
  • Experience supporting multiple projects or accounts simultaneously
Preferred Qualifications
  • Familiarity with exhibit or event management platforms such as Expocad3E, AtoZ, or Map Your Show
  • Proficiency with Microsoft Office including Word, Excel, PowerPoint, and Outlook
  • Experience using Salesforce or another CRM system is a plus
  • Exposure to digital advertising, live events, or sponsorship programs is helpful but not required
Where Do You Fit?
At 360 Live Media, early-career professionals gain hands-on experience supporting sponsorship programs for nationally recognized associations. You will collaborate with experienced sales, marketing, and event teams while developing transferable skills in project coordination, client service, and sponsorship execution.
As an 100 percent employee-owned company, every team member shares in the success of the organization and contributes to building a strong, enduring company.

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At Smithbucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.