Document Controller

Flight Operations Mississauga, Ontario


Description

SKYSERVICE BUSINESS AVIATION 

Skyservice is a North American leader in business aviation. Built on the key principles of safety and service excellence, we provide a full service experience from Aircraft Management, Aircraft Charter, Maintenance and Aircraft sales from our Fixed Base Operations that span Canada and the western United States. People and values are the inseparable assets that drive our dedication to Quality, Safety, Respect, Commitment and Efficiency. These are the core values that guide us every day and help build our reputation as leaders in aviation services. Skyservice is a team dedicated to supporting and developing our employees. If you want to grow your career and broaden your experience, then Skyservice is the right team for you.

SUMMARY OF RESPONSIBILITIES:

  • Ensure proper document classification, scanning, sorting, filing and proper archiving of inactive records/documents;
  • Review completeness of documentation and prepare document transmittals;
  • Perform document quality checks in accordance to the department’s document control procedures;
  • Ensure proper storage and archiving of electronic documents;
  • Coordinate the distribution of documents, tracking and reports on document review progress;
  • Post changes to computerized or manually controlled records, and maintain related files;
  • Assist with the implementation, management and administration of the department’s electronic document management system;
  • Development and revision of Company forms/templates, manuals and/or other utilizing Microsoft Word, Excel, PowerPoint, Adobe etc.;
  • Other related administrative duties as assigned.

QUALIFICATIONS AND SKILLS REQUIRED:

  • College diploma in a relevant discipline plus 3 years of related experience, or an equivalent combination of education, training and experience;
  • Prior experience in aviation is an asset;
  • Bilingualism in English and French (written and spoken);
  • Competence and confidence with the use of a variety of computer/IT programs/platforms;
  • Advanced proficiency in MS Office (Outlook, Excel, Word and PowerPoint);
  • Proficiency in, or a working knowledge of FOS is an asset;
  • Excellent communication skills (written and verbal) with a high attention to proper grammatical rules and guidelines;
  • Excellent customer service skills and the ability to collaborate with all levels both inside and outside the organization;
  • Self-motivated and able to work with minimal supervision;
  • Excellent organizational skills;
  • Proven ability to adhere to standards and procedures and maintain confidentiality;
  • Must be able to work consistently at a fast pace and maintain a regular processing volume that supports document control processing goals;
  • Excellent follow up and project management skills.

Skyservice is an equal opportunity employer and welcomes applications from all interested parties. If for any reason you cannot apply through our job board, please contact a member of our Human Resources team for special accommodation.