Project Assistant (US - Remote)

What to expect when you join Sikich

Team members at Sikich have a lot in common while also being part of a rich and varied group of contributors, creating a distinct and thriving culture. Chief among our commonalities is a desire for growth and a shared unity of purpose in our professional lives. We believe that through different perspectives, challenging the status quo and rewarding action, we accelerate innovation and drive growth – for our clients, for ourselves and for our communities.

The professional services landscape continues to evolve. For Sikich, this means we have an opportunity to further cement our leadership position in this industry and continue to grow our organization in increasingly exciting ways. This growth is meaningful for every team member at our company because larger companies simply see more interesting client opportunities and can attract impressively talented individuals like you. Through a dedicated focus on key business priorities and intentionally creating a rewarding employee experience, Sikich has developed into a highly regarded provider of professional services and a sought-after employer of choice.

Do you want to work with other skilled practitioners and serve clients in a way that makes a difference? Are you seeking a supportive environment backed by a deep and extensive set of skillsets? Are you ready to make an impact and be acknowledged for your contributions? If you answered yes to these questions, we see a mutually beneficial and gratifying relationship on the horizon!

Are you ready to grow with us?

Position Summary

The Project Assistant supports high-volume project operations by coordinating activities across Financial Operations, Contracts, Resource Management, Talent Acquisition, Project Support, and other business functions. This role is responsible for maintaining project records, assisting with project and contract administration, facilitating cross-functional communication, tracking operational requests, supporting resource-management activities, monitoring project and assignment lifecycles, and maintaining project-related documentation. The Project Assistant helps ensure information flows efficiently between staffing, contracting, financial, and project systems, supports operational execution, and contributes to accurate project setup, maintenance, invoicing support, and reporting within Sikich systems. Strong organizational skills, attention to detail, communication abilities, and the ability to manage multiple priorities are essential to success in this role.

What will you do in this role?

Project Administration & System Coordination 

• Supports high-volume project creation, maintenance, and administrative activities for client engagements. 
• Creates, updates, and maintains project data within Oracle and other Sikich platforms, ensuring information accuracy and completeness. 
• Assists with project and contract setup, modifications, maintenance activities, and project closures. 
• Coordinates project-related information across CRM, contracting, staffing, and financial systems to ensure data consistency and operational readiness. 
• Supports billing and financial operations, including coordination of weekly, bi-weekly, and monthly invoicing activities and required supporting documentation. 
• Monitors project, contract, and assignment lifecycle milestones, including upcoming end dates, extensions, renewals, and change-order activities. 
• Monitors project records for inconsistencies and escalates issues to appropriate teams for resolution. 
• Maintains project-related documentation, records, and reporting tools. 
• Supports implementation of established processes and workflows under the direction of leadership and senior team members. 

Cross-Functional Communication & Coordination 

• Serves as a communication liaison between Financial Operations, Contracts, Resource Management, Talent Acquisition, Project Support, and other operational teams. 
• Coordinates project-related requests and ensures timely communication between impacted departments. 
• Tracks action items and follows up with internal stakeholders. 
• Assists with gathering and organizing information required for project onboarding, maintenance, staffing, and support activities. 
• Maintains status updates and reporting for leadership regarding project support workloads and operational initiatives. 

Operational & Resource Support 

• Supports resource-management activities by coordinating staffing updates, project assignments, onboarding activities, and transition requests. 
• Coordinates resource assignment changes and staffing updates throughout the engagement lifecycle. 
• Maintains centralized tracking systems for operational and project-related requests. 
• Assists with workload tracking and prioritization of project support activities. 
• Escalates issues requiring specialized review and monitors progress through completion. 

Collaboration & Team Support 

• Supports organizational initiatives by providing administrative, operational, and reporting assistance. 
• Contributes to process documentation, training materials, and knowledge-sharing efforts. 
• Builds effective working relationships across departments. 

What do you need to succeed in this role?

Educational & Professional Background 

• Associate's degree or equivalent combination of education and experience. 
• 0–2 years of experience in project administration, business operations, customer support, professional services, financial administration, or related fields. 
• Recent graduates are encouraged to apply. 
• Experience supporting cross-functional teams and administrative processes preferred. 
• Familiarity with Professional Services operations and project lifecycles preferred. 
• Experience with Oracle ERP or other enterprise management systems preferred. 
• Proficient in Microsoft Excel and Microsoft Office applications. 
• Ability to review, organize, and maintain large volumes of project-related information. 
• Strong analytical and problem-solving skills with attention to detail. 
• Capable of managing multiple tasks and competing priorities in a fast-paced environment. 
• Strong written and verbal communication skills. 
• Ability to effectively coordinate activities across multiple departments and stakeholders. 
• Excellent organizational and time-management skills. 
• Demonstrates professionalism, adaptability, and customer-service orientation. 

In compliance with this state’s pay transparency laws, the midpoint of the hourly range for this role is $29. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location.

In addition, specific skills/experience required are as follows: …..

• Servant Leader – You are hyper focused on engaging employees, fostering their development, and building a positive culture.
• Solutions Focused – You see opportunities in every business problem and can develop, articulate, and implement solutions.
• Collaboration – You are a relationship builder across all levels of the organization and across all business units.
• Instills Trust - You do what you say, and you follow through on commitments, you act with integrity, you are consistent and are perceived as credible.
• Impact & Influence Thinking – You gain support for ideas, proposals, and solutions, and get others to act, with or without formal authority, to advance initiatives/objectives.

About Sikich

Sikich offers the public and private sectors a varied platform of professional services across consulting, technology and compliance. Highly specialized and hands-on teams deliver integrated solutions rooted in deep industry experience. Our approach is strategically and thoughtfully designed to help our clients, teams, and communities accelerate success.

Sikich Total Rewards

Our team members enjoy expansive benefits ranging from competitive compensation and insurance options to wellness programs and a flexible time off policy, to name only a few. Sikich also takes pride in prioritizing team members’ health, total wellbeing and time spent with family, friends and in the pursuit of personal goals, hobbies, and endeavors.

Some examples of our many benefits:

• Sikich maintains a Flexible Time Off (FTO) Policy. We encourage every full-time employee, as your role permits, to utilize paid time off (personal time, mental/physical health care, vacation, sick leave, etc.). Waiting for time off to accrue is common at other companies. At Sikich, you do not have to wait for this benefit to kick in. FTO is activated on your first day with our organization.
• Sikich will also recognize paid holidays during the year and strives to permit employees to have time off the last week of the calendar year when client and project work permits. 
• Sikich offers a comprehensive wellness program to engage, challenge and empower team members to take responsibility for their wellbeing. Activities can be tracked through our wellness provider to obtain gift cards and other rewards.

We also offer:

• Flexible work arrangements
• Health, dental, vision, life, and accident/death/disability insurance options
• HSA employer contribution
• Nine (9) paid holidays annually.
• A robust paid Parental Bonding Leave program covering birth, adoption, and foster      children.
• 401(k) with employer contributions
• CPA bonus with four (4) paid exam days & four (4) paid study days.
• Tuition reimbursement
• Generous employee referral bonus program
• Client referral bonus program
• Pet insurance
• FORCE – Sikich community volunteer program enabling each team member to use up to four hours of paid time annually to volunteer and make a difference in their local communities.

Want to learn more? Visit our Careers website or Glassdoor profile.

Sikich is an Equal Opportunity Employer M/F/D/V

Sikich practices in an alternative practice structure in accordance with the AICPA Professional Code of Conduct and applicable law, regulations, and professional standards. Sikich CPA LLC is a licensed CPA firm that provides audit and attest services to its clients, and Sikich LLC and its subsidiaries provide tax and business advisory services to its clients. Sikich CPA LLC has a contractual arrangement with Sikich LLC under which Sikich LLC supports Sikich CPA LLC’s performance of its professional services. Sikich LLC and its subsidiaries are not licensed CPA firms.

“Sikich” is the brand name under which Sikich CPA LLC and Sikich LLC provide professional services.  The entities under the Sikich brand are independently owned and are not liable for the services provided by any other entity providing services under the Sikich brand. The use of the terms “our company”, “we” and “us” and other similar terms denote the alternative practice structure of Sikich CPA LLC and Sikich LLC.