Position Summary:

Provides nonexempt, mid-level administrative support to the accounts payable/accounts receivable function.

Primary Duties and Responsibilities  

  • Manage the setup, validation and maintenance of all vendors within our ERP system.
  • Update employee banking data for the purposes of ACH payments to employees
  • Research IRS web site for updated data and information.
  • Receive and handle incoming calls and emails from vendors.
  • Assist and support the annual 1099 reporting.
  • Review and ensure compliance with internal controls.
  • Possess a solid understanding of the W-9 & W-8 requirements for supplier setup and 1099 reporting.
  • Work to maintain a clean vendor and employee database and ensure consistent and accurate naming conventions 
  • Protect the privacy of sensitive data (i.e. banking details) for electronic payments

Additional Duties and Responsibilities    

  • Support in the auditory functions for expense reimbursement
  • Support the onboarding and campaigns to convert suppliers and employees to ACH
  • Participate as needed on special projects.
  • Performs other projects or miscellaneous duties as requested or assigned  


  • Completion of vocational/technical training program or equivalent experience. 


  • 2 to 5 years general accounting experience 

Other (knowledge, skills, and abilities):

  • Basic understanding of general accounting principles   
  • Understanding of internal control practices and SOX compliance