Payroll Assistant

Accounting Sumterville, Florida




Payroll Assistant



Financial & Administrative Services

Reports to:

Payroll Supervisor


330 S US HWY 3201, Sumterville FL 33585

Pay Rate:

Based on qualifications and experience


Non-Represented/ Non-Exempt

Posting Date(s):

Monday, 03/29/2021*

# of Vacancies:



*This posting will be closed and no longer available to receive applications upon SECO Energy’s discretion.

^ SECO Energy is a not-for-profit electric distribution cooperative serving over 200,000 families and businesses across seven counties in

   Central Florida, making SECO Energy the third largest electric co-op in Florida and the sixth largest in the nation.

^ SECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment  

    without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

^ Qualified employees will be considered on an equal basis with external applicants.


General Purpose of Job

This entry level payroll position is responsible for assisting with the timely and accurate preparation of the Cooperative’s bi-weekly payroll and additional unscheduled off-cycle payrolls; maintaining payroll records and reports for deductions, and other payroll functions; and assisting with the maintenance of the current payroll software.


Minimum Required Qualifications and Competencies

The following includes the minimum job requirements and essential duties for this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  Some job requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.






High School or GED


2 Year / Associate Degree


accounting, business administration, or related field





Two years’ experience producing an in-house computerized payroll for 400+ employees.


UKG Kronos Workforce Ready Portal Software for HR and Payroll, or a similar HRIS/Payroll System.


NISC Cooperative accounting system.


Experience or similar work with an electric utility or related industry.




 Other Requirements

  • Successful completion of pre-employment background check, physical and drug screen.
  • Normal work hours shall be eight (8) hours between 8:00 am and 5:00 pm, Monday through Friday.
  • Ability to work irregular hours for assignment completion and flexibility to change scheduling and report to work on short notice during emergency situations.
  • Ability to operate a variety of office equipment, including a personal computer, printers, copy machines, telephone, and fax machine.



Knowledge, Skills and Abilities

  • Working knowledge or ability to learn of payroll principles, practices, regulations and procedures; government statutes, regulations and rules governing wage and hour regulations, state unemployment and federal taxes; knowledge of time and attendance systems.
  • Proficient in Microsoft Office products with proficiency in Excel.
  • Proficiency with automated payroll systems, or the ability to acquire proficiency with current payroll and accounting system. 
  • Ability to acquire knowledge and skill in the proficient use of the corporate cost and general accounting system.
  • Knowledge of basic accounting principles is required. 
  • Excellent customer service orientation; excellent verbal, written and listening skills for effective interaction with employees, management, government agencies, and others; ability to exercise good judgment, sound reasoning skills and discretion in making independent decisions commensurate with responsibilities.
  • Business skills to accurately prepare all types of office correspondence; design and produce reports; effective planning, organizational and analytical skills; excellent documentation skills and detail orientation to complete assignments and meet deadlines.
  • Ability to maintain highly confidential information, and effectively manage stress and pressure in a frequently changing environment, ability to multi-task calmly and effectively in all situations.
  • English is the primary business language. Second language in Spanish is desirable.


Verification: The above qualifications and competencies for this position may be verified through a combination of education, experience, interview questions and technical skills exercise(s).


Essential Duties and responsibilities

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative. 


  • Assist with preparation, employee maintenance, and accurate completion of the bi-weekly payroll under the direction of the Payroll Supervisor.
  • Assist with preparation and accurate processing of excel spreadsheets for payroll import.
  • Assist with preparation and accurate special payrolls.
  • Review and audit bi-weekly payroll reports for accuracy and make necessary adjustments
  • Assist in researching technical problems using knowledge of current payroll software system functionality and provide findings to Supervisor.
  • Act as liaison with staff and employees and ensure a timely response to inquiries for information in payroll areas.
  • Assist with preparation of bi-weekly, monthly, quarterly and annual tax reporting.
  • Maintain payroll documents through the current retention software.
  • Participate in new hire orientation program to explain SECO policies and procedures and current payroll timekeeping system.
  • Research, analyze payroll processes and provide recommendations to Supervisor.
  • Ensure harmony is maintained within the payroll relationship between employer and employees of all levels.




Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by or those an employee encounters to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees. 


While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to walk; stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.