Occupancy Planning and Move Management - Manager

Real Estate & Facilities Bothell, Washington


Description

Summary: 

Seattle Genetics is seeking an experienced person to oversee Occupancy Planning and Move Management. In this newly created role, they will have the responsibility for providing tactical and strategic Space & Occupancy Planning expertise to manage the supply, capacity, and demand of Seattle Genetics real estate property portfolio comprised of multiple locations. They will guide and execute the development, communication, and deployment of migration plans and move execution to ensure business group and enterprise needs are met. Enact defined workplace objectives, implement operational processes, and deliver innovative solutions to maximize the value to the business while aligning with Real Estate business and portfolio priorities. They would also be responsible for move and furniture planning and management. The role will report to the Director, Real & Workplace and will collaborate with external groups.

Responsibilities: 

  • Managing corporate-wide planning standards and special, ad-hoc planning analyses, and manage a team of occupancy/space planners and move staff. Ensure global consistency in delivery of planning and move services, by providing training and review of all deliverables
  • Use of data and analytical insights coupled with strong problem-solving skills to develop and present multiple space scenarios to customers. Partner closely with the customer to anticipate and understand the requests coming from multiple customer groups, assess the space options available and develop options that account for competing priorities and requests
  • Analyzes space requirements and provides conceptual space plans and recommendations to real estate team and/or stakeholders; demonstrates responsiveness to service requests, innovation, and creativity in delivering planning services. Prepares block or stack plan(s); charter(s) and move lists
  • Produces drawings and presentations for internal stakeholder(s) and customer facing meetings for review and feedback; involves project management staff as appropriate for move and construction services
  • Conducts analysis and review of work area(s) affected by move planning to ensure that current location(s) and office/lab availability at destination location(s) is reflected accurately. Collaborates with other team members to gain business intelligence. Responsible for occupancy data within the system of record. May be required to manage space walks for validation and update of occupancy metrics
  • Partners with other REF departments (e.g., PMO, FM operations) on move and relocation sequencing and execution. Liaise with Change Management teams as needed
  • Develops scenario space planning tools/models (exit/maintain/grow). Prepares forecasts and analyzes space planning trends in general business conditions. Engages with customer(s) on programming data, program/load neighborhood tool(s), develop neighborhood(s), adjacency diagram(s), stack plan(s), etc
  • Partners with Architectural Vendors and Project Management to investigates code requirements and city or county permits when moving or reconfiguring office space. Makes recommendations to Management on necessary space planning code changes and/or requirements and updates
  • Attends client meetings; drafts meeting minutes and obtains approvals to proceed when required. Conducts interviews and discussions with client(s) to gather, coordinate and synthesize project requirements, functional, operational, and cultural issues
  • Facilitates post-occupancy support and reviews to ensure deliverables were executed and customer’s expectations were met. Evaluates outcomes and implements procedures for improvement. Identifies opportunities for improvements by and among the clients and/or companies. Transitions project(s) to the Facilities Management Team(s) as needed
  • Acts as a Subject Matter Expert (SME) for key systems/processes in subject teams and day-to-day functions. May mentor and train team as needed
  • Continue to keep current with industry evolving “best practices” and ensure they are incorporated into the work product

Qualifications:

  • Bachelor's degree (BA/BS) required in Architecture, Real Estate, or Interior Design, construction management or related field.  Requires technical knowledge, training and understanding of the job's requirements
  • 8-15 years’ experience directly related to the delivery of strategic planning services, or equivalent combination of education and experience
  • Minimum of five years of experience in a management role with the accountabilities of staffing, resource utilization, performance management, issue resolution, vendor management, and overall team performance
  • Minimum 2 years of Project Management experience with delivering projects on time and on budget
  • Familiar with system furniture design and modular furniture while demonstrating knowledge and adherence to building regulations and health & safety guidelines
  • The ability to be flexible and work through the absence of established processes. The person in this role with be a change agent for process creation, process improvement, and will be key in implementing effective monitors and controls
  • Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis
  • Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills
  • Proficient with word processing, spreadsheet, desktop publishing and CAD/CAFM software including MS Office Suite (MS Project, PowerPoint, Excel & Visio)
  • Ability to provide efficient, timely, and reliable service to client(s). Ability to present information in an effective way. Ability to respond effectively to sensitive issues. Ability to collaborate, problem solve and multi-task. Ability to adapt to change when necessary
  • Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers. Ability to effectively present information
  • This requires strong relationship management skills along with dealing with very sensitive information

Preferred Qualifications:

  • MBA preferred
  • CAFM software experience is preferred
  • AutoCAD drawing experience is preferred
  • Professional Registration in Architecture or Interior Design preferred
  • Certification in Corporate Real Estate, LEED or Facilities Management preferred 


As the leading employer in our industry in the Pacific Northwest, Seattle Genetics is proud to offer a competitive total compensation package as well as a comprehensive benefits program designed to support the whole lives of our employees and their families. Benefits include medical, vision and dental coverage, group and supplemental life insurance, 401(k) with company match, tuition reimbursement, relocation assistance and much more. To learn more about Seattle Genetics, please visit www.seattlegenetics.com.

Seattle Genetics is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, age, gender identity, sexual orientation, color, religion, sex, marital status, national origin, protected veteran status, disability status, or any other status protected by federal, state, or local law.

 
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