Boarding Officer (Ship's agent)

Labor & Operations Miami, Florida

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Description

Position at Seaboard Marine

Starting rate: $20 per hour
Long-term employment with opportunities for growth
Discover more about our organization, culture, and employee benefits by visiting this page.
Explore life at Seaboard Marine: https://explore.seaboardmarine.com/pomrecruitment
 
We offer excellent benefits from day one, including:
  • 401(K) Retirement Saving Plan w/ Employer Match
  • Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
  • Tuition & Certification Reimbursement
  • Paid Time Off – (15 Days; prorated before 1st year)
  • Parental Leave
  • Paid holidays
POSITION SUMMARY:     
Responsible for preparing the vessels and crew members for arrival and clearance to and from the Port of Miami. This role involves coordinating with port authorities, customs, immigration, and other stakeholders to facilitate all operational and regulatory requirements for the vessel and its crew. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.    
 
GEOGRAPHIC REGION: 
Applications out of the geographic region for this position will not be considered.  
  
QUALIFICATIONS: 
Required  
  • Marine industry-related experience. Strong knowledge of port procedures, maritime regulations, and documentation. 
  • Experience as a Ship’s Agent. 
  • Ability to communicate (read, write, and speak fluently) in English. 
  • Must possess a valid driver’s license and a clean driving record. 
  • High School Diploma or equivalent.  
  • Organized individual; ability to prioritize.  
  • Must be able to accurately process alpha/numeric information. 
  • Well-developed interpersonal skills. Ability to establish and maintain effective working relationships with customers, vendors, and fellow employees.   
  • Ability to work with limited supervision, multitask, and possess strong initiative. 
  • Must work flexible schedule, including irregular and extended hours, holidays, and weekends, as needed. 
  • Must have or be able to obtain a TWIC card within 30 days of employment. 
Preferred 
  • Bilingual (English & Spanish). 
  
DUTIES AND RESPONSIBILITIES:  
Primary 
  • Clearing crew members with Federal authorities to enter and exit the vessels.  
  • Notifies all Federal Authorities (Coast Guard and CBP) of the vessels ninety-six (96) hours prior to vessel arrival into the ports. 
  • Reports if there are any stowaways or illegal contraband (i.e. drugs) to the Coast Guard. 
  • Notifies vessels prior to arrival into the ports of MARSEC (Marine Security) level in effect. 
  • Boards the vessels upon arrival and thereafter when needed.  
  • Clears the vessels with CBP and Agriculture authorities.  
  • Prepares lay orders and other related documents necessary for vessel entry into the port(s). 
  • Arranges for berth, pilotage, tugs, linesmen, surveyors and other related vendors. 
  • Arranges & performs crew off & on-signing and arranges medical services, delivery of spare parts, charts, shipyard services. 
  • Prepares POM vessel reports (detailed inbound and southbound cargo) on a weekly basis. 
  • Prepares statement of facts and other related documentation (Bs/L, Certs of Origin, NOR, etc.). 
  • Generates & responds to vessel, owner/operator/chartered and other parties before and during vessels stay via phone, e-mail, telex & fax. 
  • Keeps & reports daily labor working activities and cargo production operations of vessel during port stay. 
  • Travels to several different port facilities to attend vessels while in port. 
  • Develops a thorough and current knowledge of each port facility serviced (berth restrictions, cargo working equipment availability, labor, transport, security restrictions, etc).   
Secondary 
  • Picking up crew members from the airport and taking them to the airport as needed.  
  • Reports all injuries/incidents to authorities and takes the crew members for medical attention (hospital or local clinic). 
  • Reports any oil or chemical spills on the vessels to the corresponding authorities. 
  • Performs additional related duties as assigned. 
  
PHYSICAL REQUIREMENTS:  
  • The employee is continuously required to walk, talk and hear. 
  • The employee is continuously required to read and write. 
  • The employee is frequently required to stand and walk. 
  • The employee is frequently required to sit. 
  • The employee must occasionally lift and/or move up to 20 pounds.   
  • The employee must continuously use hands to finger, handle, feel or operate objects; and reach with hands and arms. 
  • The employee is frequently required to climb or balance; stoop, kneel, crouch, crawl or twist. 
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. 
  
SAFETY REQUIREMENTS: 
  • Report safety hazards  
  • Immediately report incidents involving injury, illness, or property damage 
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary 
  • Comply with all company safety policies, procedures, and rules 
  • Refuse any unsafe task or operation 
  • Participate in safety meetings and training 
  • Be constantly aware of their personal safety and that of their coworkers 
  
SUPERVISION RECEIVED AND EXERCISED:  
Receives direct supervision from the Boarding/Ship’s Agents Manager and indirect supervision from the Fleet Operations Director. Does not exercises supervision over any other staff. 
  
CONDITIONS:  
  • Work is performed primarily in outdoors; exposed to changing weather (temperature & humidity) and outdoor environments, during day and night shifts.  
  • The employee continuously works near moving trucks. 
  • The employee is continuously exposed to dust, fumes, and airborne particles, toxic or caustic chemicals. 
  • The noise level in the work environment is usually moderate to noisy.  
    
DISCLAIMER: 
  • We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws. 
  •  If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [email protected]  
  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 
  
  

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