Equipment Analyst Administrative - Bilingual

Logistics Miami, Florida

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Description

Position at Seaboard Marine

Long-term employment with opportunities for growth
Discover more about our organization, culture, and employee benefits by visiting this page.
Explore life at Seaboard Marine: https://explore.seaboardmarine.com/pomrecruitment 

We offer excellent benefits from day one, including: 
  • 401(K) Retirement Saving Plan w/ Employer Match
  • Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
  • Tuition & Certification Reimbursement
  • Paid Time Off – (15 Days; prorated before 1st year)
  • Parental Leave
  • Paid holidays.
POSITION SUMMARY:                
This position entails overseeing cargo equipment issues for administrative needs, by analyzing costs and overseeing equipment data updating in our company based computer system; while demonstrating the ability to grasp business concepts to gain progressive responsibilities. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
GEOGRAPHIC REGION:
Applications out of the geographic region for this position will not be considered.
 
QUALIFICATIONS:
Required
  • Two (2) years of recent administrative experience in an office environment to include reporting and processing data. 
  • High School Diploma or equivalent.
  • Intermediate to advanced communications skills in English and Spanish with the ability to read and write effectively in a business environment in order to communicate with out port and domestic offices.
  • Intermediate to advance computer skills in programs such as MS Word & Excel.
  • Strong organization and time management skills.
  • Ability to communicate (read and write) effectively in a business environment.
  • Ability to grasp business concepts and gain progressive responsibilities.
  • Ability to think logically and follow procedures and instructions.
  • Ability to respond to common inquiries relating to the areas assigned.
  • Strong analytical and reasoning abilities in order to and analyze equipment logistics.
  • Ability to prepare a variety of reports.
  • Ability to exercise independent judgment within established systems and procedures.
  • Ability to establish and maintain effective working relationships with vendors and fellow employees.
  • Ability to respond to common inquiries from departmental managers or subdivisions regarding equipment availability. 
  • Ability to work independently and with limited supervision.
  • Ability to multi-task and possess strong initiative.
  • Possess strong organizational and time-management skills with ability to prioritize 
  • Ability to work extended hours, holidays, and/or weekends as needed.  
Preferred
  • Experience with ocean transportation equipment or performing logistics functions
  • College Degree.
  • Equipment Management experience.
  • AS400 knowledge or similar transportation software. 
DUTIES AND RESPONSIBILITIES:
Primary
  • Go over and keep records of equipment costs and receivables of sold equipment.
  • Update records in our company computer system (AS400).
  • Assist in approving invoices.
  • Gather information to be analyzed and prepare reports based on findings.
  • Make recommendations to improve processes or reduce cost, based on analyses of cost.
  • Assist Equipment Operational team identify key issues to address in their areas.  
  • Assist with accounting reconciliations between GBA and EQM quarterly.
  • Perform routine data analysis to identify, address and follow up on potential issues and duplicated account charges.                                              
  • Process M&R Invoices through DST and Depot System.                                                            
  • Reconcile inventories in our system against stock reports.
Secondary
  • Perform related duties as assigned. 
 
PHYSICAL REQUIREMENTS:
  • While performing the duties of this job, the employee is regularly required to use his fingers.   
  • The employee frequently is required to talk and/or hear.   
  • The employee is continuously required to sit. 
  • The employee is occasionally required to stand and walk.   
  • The employee must occasionally lift and/or move up to 10 pounds.   
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 
 
SAFETY REQUIREMENTS:
  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training
  • Be constantly aware of their personal safety and that of their coworkers
 
SUPERVISION RECEIVED AND EXERCISED:
Receives direct supervision from the Equipment Cost Manager and Equipmeent Management Director. This individual does not exercise supervision over any position.
 
CONDITIONS:
  • Indoors office; exposed to controlled temperature and office environment.
  • The noise level in the work environment is usually busy (many phones in open cubicles).
DISCLAIMER:
  • We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
  • If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [email protected]    
  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them f rom the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

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