Administrative Assistant - Operations Regional

Administrative Lafayette, Louisiana Reference ID: JR4014-POS016372


Description

Summary:  

The Administrative Assistant performs administrative support tasks for the Senior Leader in assigned Group. The work performed includes a broad range of complex responsibilities involving confidential and/or technical information, i.e., compiling reports, furnishing information, scheduling meetings, preparing agenda, responding to routine correspondence, and responding to visitors and telephone calls.

Responsibilities:

  • Screen and direct incoming calls
  • Coordinate schedule of appointments, meetings, etc.
  • Provide administrative support through typing, filing, copying, binding, scanning, etc.
  • Coordinate travel plans as needed (i.e. flights, cars, and hotel)
  • Place reminder calls to Physicians and key players at the hospitals for monthly and quarterly meetings and conference calls
  • Organize and assist in coordinating socials, meetings, conference calls, Medical Director Forum and other special events
  • Record and distribute minutes from meetings to all participants.
  • Purchase and send gift certificates and various gifts to physicians, as needed
  • Submit and reconcile expense reports
  • Research and create Presentations using SCP Health branding standards
  • Provide Backup support to other members of the Administrative Support team in the office
  • Establish and maintain files
  • Maintain office supplies inventory is adequate
  • Update facility contacts and account/hospital team on Salesforce
  • Any special projects that arise
  • Independent problem solving and issue resolution
  • Other duties as assigned

Knowledge, Skills, and Abilities:

  • Strong organizational skills
  • Ability to communicate effectively with diverse levels of Executives both internally and externally.
  • Must have an excellent working knowledge of office equipment, especially computers and software programs (preferably Microsoft Word, Excel, Outlook, Sales Force, PowerPoint, Visio, Concur, Cisco WebEx).
  • Must have clerical perception to proofread typing
  • Typing skills of at least 50 words per minute

EDUCATION (Required and/or Preferred):

  • High School diploma or equivalent education required

WORK EXPERIENCE/QUALIFICATIONS:

  • 3 years of administrative assistant experience