Senior Paralegal

Legal Alpharetta, Georgia


Company Background:

Schweitzer-Mauduit International, Inc. (NYSE: SWM) (“SWM” or “the Company”) is a publicly-traded, multinational, diversified engineered materials company which conducts business in over 90 countries and operates 23 production locations worldwide.  Operating locations include the United States, United Kingdom, Canada, France, Luxembourg, Brazil, China, Belgium and Poland.  SWM operates in two business segments, Advanced Materials & Structures and Engineered Papers.

Senior Paralegal

Summary of Responsibilities:

Provides support and coordination for all activities related to SWM Board of Directors and Committee matters. This includes parent company and subsidiary management, shareholder communication and regulatory reporting: Proxy Statement and Section 16 filings. 

Primary Responsibilities:

  • Board of Directors Responsibilities
    • Attend all Board and Committee meetings and draft associated minutes
    • Provide documentation related to Board meetings, resolutions and unanimous consents and provide Committee support in these areas
    • Manage the electronic system (Diligent) for communication with Board members
    • Respond to auditor inquiries and assist with ensuring all corporate governance requirements are met
    • Communicate outside Director compensation
    • Coordinate Annual Meeting of Shareholders
  • Parent and Subsidiary Management
    • Serve in various management capacities (Asst. Secretary, Secretary, etc.) for SWM subsidiary companies
    • Maintain all required legal information on subsidiary companies including, but not limited to, minutes, resolutions, annual filings, and other corporate actions
    • Draft resolutions related to annual meetings, signing authorities, officer or director changes or other actions
    • Incorporation of new subsidiaries
    • Draft and execute required legal certificates and seals as required by law
    • Coordinate with outside counsel as needed
  • Shareholder Responsibilities
    • Liaison with the transfer agent (e.g., communicating information on quarterly dividends payments, IRS actions, and shareholder inquiries on issues such as estates, share transfers, duplicate 1099’s and lost dividends)
    • Cancel and reissue lost certificates
  • Regulatory reporting
    • Knowledge of applicable rules and responsible for Beneficial Ownership Reporting for Directors and Executive Officers
    • Gather, review and draft portions of the Annual Proxy statement. Coordinate with outside counsel, HR, and Finance
    • Prepare NYSE filings
    • Coordinate with Finance and transfer agent logistics for printing and mailing to shareholders
    • Provide information as needed for 10-K, 10-Q, 8-K’s, confidential treatment applications and support for regulatory inquiries.
  • Restricted Stock Plan Administrator
    • Knowledge of plan documents
    • Draft and manage required documentation
    • Coordinate with Finance to track grants
    • Coordinate with FP&A for budget purposes
    • Support HR on grant administration
  • Other
    • Additional responsibilities as determined by the General Counsel


Bachelor’s Degree. 7+ years of corporate legal experience with experience and exposure to securities and transactional law and international operations.

Required Skills:

  • Knowledge of and demonstrated ability to comply with legal requirements regarding Corporate filings for a public company
  • Experience in communicating with members of a Board
  • Excellent oral and written communication skills
  • Ability to work effectively with Finance and other professionals
  • Strong organizational and planning skills
  • Strong attention to detail
  • Ability to navigate multiple organizational layers
  • Learning agility

Note:  The above statements are intended to describe the general nature and level of work being performed by the incumbent. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or other protected status and will not be discriminated against on the basis of disability. SWM International is committed to help individuals with disabilities participate in the workforce, and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at SWM, please email our Talent Acquisition Team at [email protected]