Accounts Payable Officer (SO2)

Finance And Back Office Pasig City, National Capital Region

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Description

SUMMARY: 
 
This Accounts Payable Officer is responsible for the transactional processing, document filing, and other general duties associated with facilitating the payment of accounts for King Living global entities. 
 
This position is a contributor to the global accounting processes and will work together in support of and with the guidance and support of the Accounts Payable Team Leader to help to improve this function to support the international growth of KING. 
 
The role is the key reference of accounts payable team members to ensure the timeliness and accuracy of all accounts payable processes, related reconciliations and other transactions across the global group. As well as the key reference to the larger finance team, KING Group and external vendors. 
 
CORE RESPONSIBILITES 

Accounts Payables 

  • Processes supplier invoices, for Global vendors into SAP timely
  • Requests and obtains approvals from relevant stakeholders
  • Ensures proper processes are followed in SAP e.g. Capex, PO’s, Rents
  • Ensures proper account coding and accurate data entry performed in SAP.
  • Processes employee expense claims into SAP, ensuring tax receipts are attached and compliant
  • Ensures invoices are processed within weekly deadlines to meet the Global Payment runs
  • Allocates Customer Payments made to KING
  • Processes customer refund payments into SAP
  • Sets up and maintains vendor profile in SAP, and ensures vendor ABN is validated, bank details changes are supported by proper documentation
  • Performs ad-hoc accounting tasks as required
  • Manages timely responses to internal and external queries as relevant to accounts
  • Ensures proper filing of electronic documents and attachment into ERP
  • Management of the Accounts email inbox for respective tasks
Payments, Reporting & Reconciliations 
  • Assists with processing cash receipts from customers via EFT transfer and reporting on unidentified cash receipts
  • Reconciles vendor accounts to external statements
  • Performs month end vendor statement reconciliation and submits invoice list for accrual within deadlines
Relationship Management  
  • Positive external relationships are developed and maintained via email or over the phone
  • Escalation where appropriate for timely resolution of issues preventing efficient completion of duties
  • Works with and seeks guidance from the A/P Team and the A/P Team Leader

Teamwork 
  • Works collaboratively with key King Living team members to effectively communicate work in progress and actions.
  • Timely feedback and active follow up with various stakeholders in achieving completeness of duties.
  • Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
  • Effectively managing one’s time and resources to ensure that work is completed efficiently.
Other 
  • Support the other Finance Teams at EOM and Audit, where required.
  • Other ad-hoc duties and projects as directed.
Requirements for the role 
  • 2 years previous experience in a similar role, in a large-scale business with international operations.
  • Experience with inventory, foreign currency, and cross border transactions, will be advantageous
  • Intermediate Excel skills as well as a sound knowledge of Microsoft Office.
  • Sound understanding of account coding and costing by cost centre
  • Experience with SAP B1 an advantage
  • Accounting qualifications, desirable

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