Accounts Payable Officer (SO2)
Description
Position Objective
The Accounts Payable Officer is responsible for managing and processing all accounts payable transactions in a timely and accurate manner, ensuring accurate general ledger coding and appropriate authorizations are obtained for all payments for AUS, USA and EUR. The objective of this role is to provide a consistent and high-quality service across the business, and to manage a good external relationship.
Areas of Responsibilities
- Process supplier invoices (including staff expense claims) into AP ledger in a timely and accurate manner (standard invoice entry. Currently done manually in JDE – will shortly be moving to Concur Invoicing system for more automated process).
- Ensure invoices are properly approved in accordance with company policy before payment
- Match invoices to Purchase Order and Delivery Docket (triple match entry). Work with relationship managers for unmatched invoices
- Maintain records for all payments in accordance with company retention policy and audit requirements
- Reconcile vendor statements, investigate discrepancies and resolve payment issues by working directly with suppliers
- Maintain accurate AP sub-ledger · Reconcile supplier payments to bank statement
- Preparation of fortnightly payments reports for approval
- Assist in month-end and year-end closing activities
- Assist with internal and external audit requests relating to Accounts Payable
- Proactively contribute to process improvements in accounts payable to streamline processes ensuring accurate accounting
Safety Responsibilities
- Take care of their own health and safety and not adversely affect health and safety of others
- Cooperate with policies and procedures relating to health, safety and systems of work, and correctly use and maintain all equipment provided in accordance with instructions
- Report identified hazards, Incidents, eg injuries, near misses, property damage
Key Relationships (internal/external)
Internal:
- SO Finance team
- Global and Subsidiary Finance team, internal supplier relationship managers
External:
- Suppliers
- Banks
- External Audit
To liaise with all Jurlique AUS, USA & UK creditors (suppliers of goods and services) and with departmental manager’s, staff authorised to sign purchase orders and cheque and payment signatories.
Company Mindsets and Behaviours
Our mindsets and the behaviours that demonstrate them are the key to our success as individuals and as a business. They define HOW we do what we do, and ensure we bring the best version of ourselves to work each day. It’s important all our people understand and reflect these mindsets and behaviours through their work with the company. You are accountable for the following:
Better outcomes together:
- I actively collaborate
- I build credibility
- I am open and transparent
Make it happen:
- I plan my actions and measure my progress
- I perform and deliver
- I focus on the solution not the problem Do what’s right:
- I listen and value the opinion of others
- I own my mistakes and learn from them
- I prioritise safety and wellbeing
Essential Qualifications Knowledge and Skills
- Proven experience in accounts payable
- Strong knowledge of accounts payable processes
- Strong analytical and problem-solving skills with attention to detail
- Ability to handle multi tasks and prioritize effectively
- A high degree of accuracy
- Pro-activity and persistence in gathering required data to process payments and meet deadlines
- Proficient in accounting software and Microsoft Office Suite (Excel, Outlook and Word)
- Strong verbal and written communication skills
- Determination to meet deadlines