Assistant Accountant (SO2)

Finance And Back Office National Capital Region


Description

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Position Description

Position Title:Assistant Accountant

Position Status:Permanent Full Time

Reports to:Chief Financial Officer

Location:Sydney

Purpose of the Role:

The role of the Assistant Accountant is to work closely with the Finance team consisting of a CFO and an Accounting MSP in Manila.  You will provide integral support to the finance function for the business. This role will be responsible for financial reporting and controls, accounts payable support and debtor management. You will play an integral role in ensuring a stable platform of financial capabilities, systems and processes to support the business objectives.  This role will share the major accountabilities with the Manila based accounting team, at the discretion of the CFO.

Major Accountabilities

 

  1. Accounts Payable
  • Management of accounts payable in-box
  • Supplier set up in XERO
  • Validating supplier invoices
  • Ensure company policy compliance providing guidance and feedback to stakeholders when required
  • Month end reconciliation of supplier statements (Veritas, Symantec and Dicker Data)
  • Liaising with suppliers with invoice queries
  • Data entry to XERO of invoices
  • Processing employee expense claim reconciliation – ensuring adherence to company policy
  • Completing supplier credit checks and management of credit process
  1. Accounts Receivable
  • Raising invoices in Zuroa
  • Dealing with customer queries regarding their invoice
  • Completing credit checks of new customers
  • Management of accounts receivable in-box
  • Data entry from Zuora to XERO
  • Receive and management of debtor balances (inclusive of preparing debtor reports for sales team and management)
  • Recording payments from customers in Zuora and XERO
  • Overdue debtors are forwarded to debt collectors and the process is managed by the AA
  1. Month end processing
  • Manual journals preparation and entry – inclusive of standing journals and prepayments
  • Prepare and enter supplier accruals for month end
  • Reconcile General ledger to external subledgers (Zuora)
  • Month-end procedures include completing reconciliations to support the data produced, and to contribute towards analysis of exceptions and anomalies from prior months/years.
  • Bank reconciliations (daily x 3 accounts)
  • Company credit card reconciliation (5 x cards)
  • Aid in the preparation of the monthly P&L, Balance Sheet and Cash Flow Forecast
  • Report to divisional heads monthly expenditure to budget
  • Fixed Asset Register maintenance – record new assets when acquired; record monthly depreciation and dispose of FA in accordance with Australian accounting standards
  • Examining and reviewing financial records to check for accuracy
  1. Financial administration
  • Monthly commission check for closed sales
  • Understanding of compliance with local government statutory requirements (Tax, BAS and FBT)
  • Ensure compliance by divisional heads to project costing process and update file accordingly
  • Assisting with the preparation of year-end accounts and statutory accounts
  1. Payroll
  • Monthly payroll – preparation and processing
  • Liaising with HR to ensure adherence to local pay entitlements
  • Understanding of compliance with local government statutory requirements (PAYG, Workers Compensation and Superannuation)
  • Management of payroll in-box
  • Adhering to year end deadlines for ATO
  1. General Finance Support
  • Provide support to the CFO
  • Implementing effective administration processes
  • General office support and administration
  • Other ad hoc projects and duties as required
  • Ensuring maintaining excellent relationships with internal and external customers at all times
  • Perform other duties and responsibilities as required.

 

Outcomes and measures

  • Excellent relationship management both internally and externally
  • High level of quality and accuracy in finished product
  • Ensure compliance with all statutory and work place requirements
  • Creditors are paid on time
  • Mail boxes are actioned within 24 hours
  • All issues are escalated to the CFO in a timely manner
  • Overdue debtors are maintained at level less than 15% of total outstanding
  • Accounting principles are adhered to – especially the “Matching Principle”

 

Professional skills, qualifications and experience

  • A relevant bachelor’s degree or substantial work experience in a related field is required
  • Previous experience within Accounts Receivable and Accounts Payable
  • Must have prior working knowledge of Xero Accounting System
  • Must have worked in multiple different systems at the same time eg. CRM with an ERP
  • Proficiency in the use of the Microsoft Suite including Strong Excel skills – pivot tables and writing formulas to aid in the reconciliation of raw data dumps
  • Proven track record of compliance with policies and procedures
  • Strong commercial acumen as well as financial and analytical skills
  • Working knowledge of Zuora or Salesforce is desirable
  • Working knowledge of the relationship of Accounts Payable with the General Ledger and P&L Accounts.
  • Prior experience liaising with account managers and customers
  • Ability to maintain accurate and timely records and reports.

 

Personal Attributes

  • This position requires a strict adherence to deadlines for reporting back to the owners and the timely sharing of financial reporting and analysis to relevant stakeholders.
  • Outstanding communicator and a solution’s focused problem solver
  • Demonstrated ability to proactively present and escalate ideas, suggestions and problems to ensure continuous improvement
  • An exceptional eye for detail, whilst working within strict timelines
  • Tenacious and a strong sense of ownership over assigned tasks
  • Ability to adapt to change and continuous business improvement
  • Proactive and methodical approach to work
  • A fast learner that enjoys learning new software, systems and processes

 

Personality

  • Customer Driven
  • Accountable
  • Team Player
  • Humble
  • Trustworthy

 

 

Health and Safety Responsibilities

All employees are responsible for ensuring the health, safety and welfare of all employees and others in the workplace:

 

  • Comply with WHS legislation
  • Work in accordance with safe working practices
  • Ensure that any hazard or injuries are reported to your manager
  • Environmental awareness is followed in daily performance of duties