Satellite Office Careers

Description

Primary Job Purpose: 

• The Administration/Payroll Assistant is responsible for all Payroll support including new staff being entered into the system in a timely manner, updating superannuation details and accuracy on payroll transactions each fortnight for approximately 280 staff.  

Duties: 

• Experience in Keypay and/or Employment Hero is essential. 
• Payroll maintenance in system 
• Support Managers with Pay run 
• Superannuation maintenance  
• Ensuring all payroll transactions are processed efficiently 
• Collecting, calculating, and entering data in order to maintain and update payroll information 
• Compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and reporting on this 
• Determining payroll liabilities by calculating employee federal and state income, social security and taxes 
• Resolving payroll discrepancies 

General 

• Assisting the Teams with administration and payroll issues including but not limited to: 
  • Answering and directing phone calls the relevant person/department  
  • Monitor relevant emails, process, reply and action  

Essential Knowledge and Skills 

• Demonstrate ability to maintain high levels of confidentiality at all times 
• Demonstrate capacity to build positive working relationships and communicate at all levels across a diverse demographic of internal and external stakeholders that ensures appropriate customer service outcomes 
• Demonstrated ability to adapt to and utilise various computer applications including corporate information systems and MS Office applications to an intermediate or advance level. 
• Demonstrate ability to organise and prioritise workload to ensure service and outcomes, administrative standards and expectations are achieved. 
• Demonstrate ability to address issues and problem solve efficiently 
• Previous experience in administration 

Personal Qualities 

• Friendly personable telephone manner 
• Takes pride in personal presentation  
• Confidentiality  
• Provide attention to detail 
• Advanced in Microsoft programs 
• Handles tasks carefully and correctly - is thorough and exact in details 
• Remains calm and effective in high volume work situations 
• Demonstrates versatility in responding to guest requests and situations 
• Good team player; contributes to and assists peers without being asked 
• Has the aptitude and willingness for continual personal & professional development 
• High levels of organisational skills 
• Be pro-active and display initiative 
• Professional

Core Capabilities 

• 3-5 years of Keypay or similar experience 
• 3-5 years’ experience in administration 
• Knowledge of Australian payroll systems and how awards work 
• Competent in Microsoft Office, Excel and Word in particular 
• Analyzing Information 
• Data Entry Skills,  
• Attention to Detail,  
• Confidentiality,  
• General Math Skills and Financial Software experience of at least 1 year.