Accounts Payable Officer (SO2)

Finance And Back Office Pasig City, National Capital Region


Description

I AM RESPONSIBLE FOR:

Accounts Payable:

  • End to end accounts payable, from procurement to payment, including timely and accurate coding of
  • expenditure, payment of supplier invoices and responding to accounts payable related emails.
  • Resolving PO system exceptions.
  • Providing expertise for all internal and external queries relating to invoice exceptions, payments and
  • allocations
  • Monitoring external systems AP interfaces into the GL to ensure the GL is accurate and complete.
  • Creating and approving vendor payments.
  • Preparation of GL account reconciliations.
  • Assisting with the integration of newly acquired entities in to Smartgroupā€™s AP processes.
  • Ensuring group controls relating to the procure to pay process are adhered to, any weaknesses in controls are identified and strengthened.
Reconciliations
  • Daily, monthly and quarterly bank and system reconciliations.
  • Resolution of reconciling items, including consultation with other divisions and individuals across the
  • organisation.
  • Accurate recording of information across systems such as ApprovalPlus, Netsuite, Catch-e, and banking
  • platforms.
General
  • Assisting with month-end processes and reconciliation of GL accounts.
  • Assisting with ad-hoc projects.
  • Supporting audit / review activities, including preparation of schedules and financial data, collation of
  • supporting documentation, and responding to audit queries.
  • Maintaining the confidentiality and integrity of financial information, including effective internal
  • controls across Finance processes.
  • Understanding and complying with company and accounting related policies and standards
QUALIFICATIONS
  • Excellent written and verbal communication skills.
  • Ability to liaise with suppliers and internal stakeholders to ensure the needs of both are met.
  • Ability to problem solve, prioritise, and adapt to change.
  • High attention to detail.
  • Ability to follow through and follow up tasks.
  • Comfortable in dealing with large volume data sets and spreadsheets.
  • Accurately reviewing the coding of invoices and submitting invoices for approval.
  • Experience with bank reconciliations and/or accounts payable experience, whilst not essential, will be held in high regard.
  • Experience in communicating with different stakeholders, both external and internal.
  • Experience in a fast-paced, high-volume environment.
  • Experience with Microsoft Office suite, with intermediate-level Excel skills as a minimum.
  • Exposure to finance systems
  • Certificate or degree in Business / Accounting