Accounts Payable Officer (SO2)

Finance And Back Office Pasig City, National Capital Region

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Description

POSITION PURPOSE:

As an Accounts Payable Officer, I support a high performing team to deliver on the Group’s payment commitments. With an excellent eye for detail, you will be responsible for processing incoming invoice documents and vendor information. You will ensure correct processes and procedures are followed whilst providing quality customer service to all areas of the business as well as to our external stakeholders.

QUALIFICATIONS AND EXPERIENCE / BACKGROUND

  • Prior experience in a similar Accounts Payable Officer role
  • Proficient in Microsoft Excel, with a good working knowledge of other Microsoft Office products. 
OTHER SKILLS, KNOWLEDGE, ATTRIBUTES AND PERSONAL QUALITIES
  • Excellent communication and interpersonal skills.
  • Attention to detail and accuracy.
  • Able to follow direction and work as part of a large team.
  • Have an ability to relate to people of all different age groups and levels of experience.
  • An ability to creatively solve problems that arise.
  • Possess a strong Customer Service approach.
  • Excellent time management skills and the ability to meet deadlines and work towards goals.
  • Be prepared to work flexible working hours when required, during peak times.
 

Annual Operational Accountabilities

Benchmark Measure

Incoming invoice validation 
Ø  Invoices are accurately validated from Kofax with all key details (including company, vendor ID, invoice total, tax total etc.).
Ø  Minimal user rejections from the Group’s approval platform e5.
Ø  Timely completion of invoice validation daily. 
Invoice approval and processing
Ø  Correct assignment of invoice documents to business users for approval.
Ø  Completion of invoice assignment on a timely basis.
Ø  Identification of errors or issues in invoice details.
Ø  Validation of new integration files and correct integration into Accounts Payable in Great Plains.
Ø  Ensure that Group policies for approval are followed prior to processing into Accounts Payable.
Vendor queries
Ø  Allocated vendor or business queries addressed in a timely manner with excellent customer service.
Vendor set up and reconciliations 
Ø  Vendor details accurately captured in Great Plains. 
Ø  The New Vendor Process followed by the AP Officer and validation that the correct process has been followed by the business. 
Ø  Vendor account reconciliations completed accurately and completely when requested. Follow up any issues/unidentified transactions in a timely manner. 
Assist in external audit preparation / requirements 
Ø  Assist in collating pre-audit information requested by the auditors to be ready for the commencement of the audit. 
Ø  Work with external auditors to provide them with accurate information to complete the audit, in a timely manner. 

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