Office Administrator
Description
OFFICE ADMINISTRATOR
Reports to: Human Resources
Work Schedule: Monday to Friday from 6:00 a.m. to 3:00 p.m.
Summary/Objective: The Office Administrator role includes a wide range of facility services and/or activities including routine and non-routine tasks to be independently completed according to office guidelines and/or by the request of Plant Manager, HR Manager or other staff members. This role will interact frequently with customers /clients/vendors to maintain and strengthen relationships and to ensure work/deliverables meet expectations. This person may also assist each customer by providing individualized service, accurate information, efficient service and timely follow-up.
Essential Functions/Responsibilities:
1. Be the face for Samtec and ensure good first impression with customer, visitors, and associates by administering sudden service and Samtec DNA.
2. Coordinate office activities and operations to secure efficiency and compliance to company policies.
2. Autonomously plans and schedules own daily tasks, develops solutions to problems utilizing education, experience, and judgment.
3. Be single point of contact for Facility & Services in a specific location.
4. General Reception during customer visits.
5. Will act as main point of contact to support (including meeting room preparation, catering, and special events) visits from customers, partners, staff, or new hires.
6. General ordering of office supplies, food, beverages.
7. Ensure common office areas are kept tidy and meeting rooms are well equipped.
8. Assist with travel arrangements for associates and for visitors (airline, hotels, rental cars).
9. Assist with general shipping and receiving.
10. Assist HR, Plant Manager, and Payroll with administrative tasks as required / needed.
11. Own portions of associate on-boarding process, including pictures, badging, access, and scheduling.
12. Demonstrate ownership of this role by:
- Scheduling front desk coverage as appropriate during absences or other vacancies
- Managing appropriate vendor contracts and pricing
- Anticipating needs of facility, HR, Plant Manager, or facility and being ahead of those
- Partner with facilities dept in owning general cleanliness and décor, including set up for holidays and events.
“The responsibilities as defined are intended to serve as a general guideline for this position. Associates may be asked to perform additional tasks depending on strengths and capabilities.”
Required Experience:
1. 3+ Years’ Experience working as an Office Administrator or relevant role.
2. Strong customer service skills (proven)
3. Strong skills using MS Office suite applications (Outlook, Word, Excel Power Point)
4. Ability to multi-task and impeccable organization skills.
5. Must be able to sit/stand for at least 90 consecutive minutes.
Education:
1. High School Diploma or equivalent is required.
2. Some college work in Business Administration or Associates in Business is preferred.
Language: Intermediate English level
We will be receiving offers until March, 25th 2026, at 2:00 p.m.
SAMTEC, Inc. is an Equal Opportunity Employer and committed to creating a diverse environment. All employment decisions at Samtec are based in business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, pregnancy or parental status, age, disability, sexual orientation, gender and/or gender identity/expression, marital status, past or present military service, family medical history or genetic information, or any other status protected by applicable laws. Privacy Policy: https://www.samtec.com/about/legal/#privacyrightspage