Builder Contract Coordinator

Administrative/Clerical Indianapolis, Indiana




The Builder Contract Coordinator is critical to make certain the production team at RT Moore is ‘project ready’ with all required information on the date required for each specific ‘new start’ and to provide the documentation to support and to ensure RTMC is paid for services provided. 




Communication (40%)

  • Clearly communicate relevant details about all projects to all parties including the superintendents from RTMC and the client builders and the RTMC production team
  • Deliberately ensure all parties share a similar perspective and understanding of the expectations, timelines, and scope of projects
  • Consistently keep in contact with all parties throughout the duration of each project until it is completed successfully


Job Creation (40%)

  • Methodically set up all aspects of a new project including the billing and financials for the building, the piece rate, the job sheets with building details, and paper files
  • Precisely double check that all data inputted into Great Plains, the intranet, and other systems are accurate
  • Correctly input all scheduling information, including changes and updates, Into the intranet
  • Diligently follow up on all missing information to ensure all new starts are thoroughly and accurately set up for all company processes prior to the project beginning


Job Follow Up (20%)

  • Reliably customize job sheets based on known factors for builder upgrades including billing, piece rates, and contract amounts for each job
  • Thoroughly audit each project folder for accuracy and completeness
  • Helpfully provide pricing information to production team for extra purchase orders
  • Carefully follow through on variances to ensure payments by builders




  • Build something that matters
  • Do what’s right; be honest and fair
  • Build strong relationships
  • Share in the company successes



  • Process Driven – Works “by the book” and follows processes step by step to complete duties
  • Accurate – Performs all duties with precision and skilled expertise to ensure high quality
  • Team Oriented – Respects and seeks direction from leaders and accommodates the needs of the team
  • Reliable Communicator – Consistently communicates with all relevant parties to ensure all expectations are shared and met for each project
  • Technical Specialist – Works within well-defined parameters with a laser focus on excellent output




  • Clear, effective communications skills – both written and verbal
  • Aptitude for critical thinking and problem-solving
  • Preference for accuracy, attention to detail, and organization
  • Mastery of entire Microsoft Suite plus Internet and email
  • Ability to use Great Plains and Supply Pro; experience a plus
  • Ability to gather all relevant information to make accurate decisions
  • Basic mathematical ability including addition, subtraction, multiplication, and division
  • Ability to read and interpret blueprints
  • A high school diploma or GED is required
  • Construction or plumbing knowledge and experience a plus




  • Well-lighted, heated and/or air-conditioned indoor office setting
  • Moderately noisy environment with light traffic, office equipment, and guest entrance
  • Sedentary physical activity performing non-strenuous daily activities of an administrative nature
  • No travel required





  • Attitude
  • Initiative
  • Quality and Quantity of work
  • Customer and RTM partner satisfaction
  • Attendance
  • Safety


 This job description in no way states or implies that these are the only activities to be performed by the associate occupying this position.  Associates will be required to follow any other job-related instructions and to perform any other job-related responsibilities requested by their supervisor.