Purchasing Agent

Purchasing Indianapolis, Indiana


Description

POSITION PURPOSE

The role of role Purchasing Agent is critical to achieve department objectives, goals, and maintaining vendor information and inventories and is accomplished by purchasing activities in compliance with department requirements.

DUTIES, TASKS, AND RESPONSIBILITIES

Data Entry (30%)

  • Accurately create residential, service, sewer, and water pick sheets for the Indiana team to include all necessary materials needed for each project
  • Correctly input warehouse requisition sheets and transfers to ensure all materials are accounted for
  • Systematically track and log all orders received to determine vendor performance
  • Carefully enter customer order fill rates to ensure customer timelines are met on time
  • Assist in inputting all monthly and quarterly inventory counts

Purchasing (25%)

  • Attentively aware of appropriate timeline needed to select relevant vendors and place orders for Phase 2 and 3 special order materials
  • Systematically issue Indiana residential, service, sewer, and water will call purchase orders as needed
  • Willingly serve as backup for Purchasing Supervisor tasks when coverage is needed

Logistics (20%)

  • Meticulously administrate and process all returns and credits each month for the Indiana residential, service, sewer, and water projects

Pre-Start Review (15%)

  • Consistently review the output product from the start team in comparison to the relevant job sheets and clearly communicate any changes, errors, or modifications to address

Administrative (10%)

  • Carefully review open inventory transactions each month with relevant warehouse staff and vendors
  • Cooperatively assist in other departments when coverage is needed

ORGANIZATIONAL BEHAVIORAL COMPETENCIES

  • Build something that matters
  • Do what’s right; be honest and fair
  • Build strong relationships
  • Share in the company successes

POSITION COMPETENCIES

  • Collaborative – Supportive approach to duties and communication
  • Accurate – Performs all duties with precision and skilled expertise to ensure high quality
  • Task OrientedConfidently completes all tasks successively, correctly, and following known priorities
  • Consistent – Patiently takes the time to do work steadily and accurately
  • Detailed Expertise – Skillfully works within well-defined parameters with repeatable, successful results

CRITICAL SKILLS & KNOWLEDGE

  • Clear, effective communications skills – both written and verbal
  • Aptitude for prioritizing and problem-solving
  • Basic knowledge of Microsoft business suite of products
  • Experience with Great Plains or equivalent accounting software
  • Basic mathematical ability including addition, subtraction, multiplication, and division
  • Ability to read and interpret requisition sheets, schematics, safety rules and operating instructions
  • Ability to write reports and routine correspondence
  • Preference for accuracy, attention to detail, and organization
  • Ability to accurately and efficiently enter data
  • Proficient in using basic office equipment including a numeric keypad
  • A high school diploma or GED is required, Associate or Bachelor degree preferred
  • 4 years of purchasing experience; construction industry preferred

WORKING CONDITIONS

  • Well-lighted, heated and/or air-conditioned indoor office setting
  • Moderately noisy environment with light traffic, office equipment, and guest entrance
  • Must be capable of lifting up to 10 pounds
  • Able to use hands or fingers to handle or feel, reach, and talk and hear at least 2/3 of the work day and stand and walk for up to 1/3 of the day
  • No travel required

HOW YOUR PERFORMANCE WILL BE EVALUATED

  • Attitude
  • Initiative
  • Quality and Quantity of work
  • Customer and RTM partner satisfaction
  • Attendance
  • Safety

This job description in no way states or implies that these are the only activities to be performed by the associate occupying this position.  Associates will be required to follow any other job-related instructions and to perform any other job-related responsibilities requested by their supervisor.