Administrative Coordinator Latam

LATAM Sao Paulo, Brazil


What you will do:

  • Responsible for tracking regional administrative expenses as travel, office and general expenses, always guaranteeing competitive & trackable pricing amongst suppliers and adherence to yearly Profit Center budgets.
  • Responsible for managing office facilities in the region.
  • Partner closely with HQ to support the rollout of new (and the improvement of existing) administration programs.
  • Support Finance Director in regional projects and task management.
  • Responsible for controlling Overtime and Holidays in the region, proposing improvements in such controls whenever necessary.
  • Support the new hire on-boarding process with specific training, establishing onboarding practices and other related, aligned with HR.
  • Partner closely with HR to support on monitoring the ‚Äúpulse" of the overall environment to identify ways to enhance employee experiences and engagement activities.
  • Partner with HR and Business Quality & Processes Controlling to implement HQ procedures and adapt them to meet LATAM requirements.
  • Support HR with logistical aspects of HR topics including but not limited to benefits, learning and development projects, payroll and related matters.


  • proactive and can-do attitude;
  • good communication and interpersonal skills;
  • demonstrated ability to work independently, manage competing priorities and meet deadlines;
  • leadership experience
  • knowledge on facilities environment, preferably office;
  • experience in organizing and managing tasks;
  • demonstrated ability to work independently, manage competing priorities and meet deadlines;
  • fluency in English is a must; fluency in Spanish is a plus.

What we offer:

  • opportunity to work with a global team;
  • attractive compensation, benefits and bonus system;
  • versatile tools and training opportunities;
  • being part of an award-winning organization, with outstanding growth numbers;
  • occasion to develop your skills at a Great Place to Work;
  • working at a company with a great product based on the newest AI Technology (Deep Learning)
  • Working in a flexible environment with a balance and personal and professional life.