Administrative Assistant
Description
Rödl & Partner is seeking an Experienced Administrative Assistant to join our international public accounting firm in our office in Greenville, SC. This full-time position will provide support to senior management and staff of the Greenville team. We are looking for someone who is a positive, self-motivated, professional individual with superior organizational skills, the ability to work within deadlines and to execute multiple tasks simultaneously.
The ideal candidate will be a team player who is also able to work independently. The job duties of this position require someone comfortable working with financial data, software and internet technology, and other office equipment.
General Duties and Responsibilities:
- Phone: answer incoming calls promptly and professionally; transfer calls and relay any messages to the appropriate personnel or departments
- Mail and Deliveries: receive incoming mail and packages; scan, sort, and distribute mail to the respective recipients; order certified mail and FedEx supplies; handle certified mail and FedEx shipments; add and remove clients from mailing list
- Ensure employee contact information, including phone number, mailing address and birthday are up-to-date and included in the firm calendar
- Meetings and Conferences: prepare the conference room for meetings, ensuring it is clean and organized; arrange for catering and refreshments; greet guests upon arrival; tidy up after the meeting has concluded
- Audit Assistance: format financial statement reports and link data from underlying Excel workpapers; finalize reports and other deliverables with letterhead and signature; prepare and handle shipment of deliverables to client
- Tax Assistance: finalize tax return documents for clients; prepare shipment of deliverables via certified mail to tax authorities and FedEx to clients
- Business Process Outsourcing Assistance: Ensure timely mailing of checks and 1099s to designated recipients; prepare deposit slips and handle physical deposits into bank
- Time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short-notice report deadlines; regular hours are 8:30 a.m. to 5:30 p.m. Mondays through Fridays
Job Skills and Experience:
- Associate’s degree and/or at least 4+ years of administrative assistant experience or equivalent
- Accounting Software experience is a plus (CCH Axcess, ProSystem Practice, ProSystem Tax, ProSystem Engagement), but not a requirement
- Demonstrated high-level client-service orientation, and ability to handle sensitive and confidential information with maximum discretion
- Knowledge of the German language is desired but not required
- Strong skills in using MS Word, Outlook, and PowerPoint, and basic knowledge of Excel and Adobe
- Excellent verbal and written communication abilities, including writing letters, memos, and emails
- Capable of understanding and managing priorities to address challenges faced by colleagues and team members
- Diligent and conscientious professional who pays meticulous attention to detail, regardless of the size or complexity of the task
- Ability to handle sensitive and confidential information with utmost care, especially when associated with client deliverables
- Collaborative individual who enthusiastically embraces new assignments
- Quick learner with the ability to rapidly grasp software functionalities
Benefits:
We understand that talented individuals are drawn to companies that offer comprehensive benefits packages. Therefore, we provide a robust Benefits Plan that includes:
- 401K plan (with 3% salary paid employer contributions)
- Medical coverage
- Paid Dental coverage
- Employee and Dependent life insurance
- Disability insurance
- Vision insurance
- Accidental death & dismemberment insurance
- Flexible spending accounts
- Paid Day of Service annually
- Flexible work arrangements
- Generous paid time off – 25 days for all full-time employees!
- Paid holidays
- Additional paid holiday following 4/15 deadline
- Paid parking/public transportation reimbursement
- Mobile phone reimbursement
- Tuition reimbursement & training
What makes the culture at Rödl & Partner USA unique?
Unlike firms that may hint at an international work environment, Rödl & Partner USA offers a truly global workplace. Every day, R&P employees are immersed in a diverse intercultural setting where it's common to hear colleagues or clients speaking different languages, sharing cultural traditions from their home countries, or explaining unique perspectives. Whether a team member is from the US or abroad, this inclusive culture supports the global vision established at our worldwide headquarters in Nuremberg, Germany, and drives the Firm’s success in the international marketplace.
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Rödl Management, Inc. is an Equal Opportunity Employer.
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