Purpose of Position:  

Assist the Project Manager or Operations Manager, on one or more projects, with the day-to-day administrative operations of a project. 

Essential Duties/Responsibilities: 

• Perform administrative support duties and process documentation as required 

• Set-up and maintain all project filing systems, including archiving project records 

• Assist in getting Contract Agreements secured and processed. 

• Provide support to Operations Manager / Division Manager and Project Management including, but not limited to, estimating logs, billing logs, cost projection accumulation and scheduling and normal day-to-day activities. 

• Generate and distribute available Logs and Reports 

• Assist in Subcontracted Agreement preparation and processing. 

• Assist with submittal review, processing and approvals, including set-up and maintenance of Submittal Logs and Reports. 

• Maintain positive and professional relationships with all customers, external and internal. 

• Assist in preparation, processing and submittal of all project closeout documentation. 

• Not all duties need to be listed 

• Other duties as assigned.  

Accountability: 

• Comply with all company policies and procedures.  

• All employees are accountable for safety and health and are empowered to stop work if an unsafe condition is present. Employees should immediately notify their supervisor so that the hazard may be corrected.  

• RK Mechanical employees and subcontractors are required to implement and maintain all safety and health systems practices including the training requirements of RK Mechanical Orientation, site specific orientation, CPR/First Aid/AED/Bloodborne Pathogens. Hazard Identification and Report, and OSHA 10.  

Minimum Physical Requirements:  

• While performing the duties of this job, the employee is regularly required to: stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and a variety of office equipment. 

• Occasionally may need to reach, stoop, or kneel. 

• Specific vision abilities required by this job include close vision requirements due to computer work. 

Qualifications: 

• Receives direct supervision 

• Performs administrative or technical responsibilities 

• Objective based on established guidelines, process and operating procedures 

• Coordinates own tasks with a specific range of responsibilities in accomplishing well defined outcomes. 

• Work is generally structured or recurring 

• Relevant past experience is not necessarily required. 

• Entry-level, non-exempt positions.