Contract Closeout Specialist
Description
Title: Contract Closeout Specialist
Location: Rockville, MD
Terms: Full-Time
Clearance: Qualified candidates must be US citizens and able to obtain a minimum of public trust clearance
Travel: 0% - 25%
Pipeline: This role is a pipeline for a potential opportunity in the first quarter of 2025
RESULTS. INNOVATION. VALUES. ACCOUNTABILITY.
That’s RIVA. Our employee-first approach has manifested a culture that attracts the best and brightest. By investing in people firsts, and providing a flexible work environment, our employees have higher moral, higher productivity rates, and lower turnover. At RIVA, people are our #1 priority.
Description
In this position the ideal candidate will be tasked with providing contract closeout administrative support for our federal government customer. The Contract Closeout Specialist will be responsible for managing the closeout process for a wide range of government contracts, including but not limited to cost-reimbursement, fixed-price, time-and-materials, and labor-hour contracts. The specialist will ensure that all contractual obligations are met, final payments are processed, and required documentation is completed in accordance with Federal Acquisition Regulations (FAR) and agency-specific guidelines. This role is critical to ensuring the efficient and compliant closure of contracts, minimizing risks, and supporting the agency’s mission.
In this position the ideal candidate will be tasked with providing contract closeout administrative support for our federal government customer. The Contract Closeout Specialist will be responsible for managing the closeout process for a wide range of government contracts, including but not limited to cost-reimbursement, fixed-price, time-and-materials, and labor-hour contracts. The specialist will ensure that all contractual obligations are met, final payments are processed, and required documentation is completed in accordance with Federal Acquisition Regulations (FAR) and agency-specific guidelines. This role is critical to ensuring the efficient and compliant closure of contracts, minimizing risks, and supporting the agency’s mission.
Responsibilities:
- Contract Closeout Management:
- Review and analyze contract terms and conditions to determine closeout requirements.
- Monitor contract performance and ensure all deliverables are completed and accepted by the government.
- Coordinate with contracting officers, program managers, and other stakeholders to facilitate the closeout process.
- Financial Reconciliation:
- Perform detailed financial analysis to reconcile contract funding, expenditures, and payments.
- Process final invoices and ensure proper documentation is submitted for final payment.
- Coordinate with finance and accounting departments to resolve any discrepancies.
- Documentation and Compliance:
- Prepare and submit all required closeout documentation, including contract closeout checklists, final reports, property disposition records, and contractor release of claims.
- Ensure compliance with the FAR, agency policies, and other applicable regulations throughout the closeout process.
- Maintain accurate records of all closeout activities and documentation for audit purposes.
- Maintain the closeout filing room, located in Rockville, MD.
- Communication and Coordination:
- Serve as the primary point of contact for contract closeout matters, responding to inquiries from contractors, government officials, and other stakeholders.
- Facilitate meetings and discussions with relevant parties to resolve any outstanding issues preventing contract closeout.
- Provide regular updates on the status of contract closeouts to contracting officers, the COR, and the Program Manager.
- Identify and recommend process improvements to streamline the contract closeout process.
- Develop and update closeout procedures, templates, and best practices to ensure consistency and efficiency.
- Provide training and guidance to junior staff, as required.
Requirements
- Minimum Education: BS/BA degree in a related field
- Minimum Experience: 3+ years’ of federal contact closeout experience
- Knowledge of FAR and other relevant regulations governing federal contracts Familiarity with government financial systems and contract management software
- Excelling organizational skills, with the ability to manage multiple contract closeouts and deadlines simultaneously
- Effective communication and interpersonal skills for interacting with government officials, contractors, and team members
Preferred Qualifications
- Experience with closeouts for the Department of Health and Human Services (HHS)
Salary Range: $80-120K Depending on Experience
RIVA Benefits:
- Paid Time Off / Sick Leave
- Health, Dental, and Vision Coverage
- Life Insurance
- Retirement Benefits / 401K with company matching
- HSA/FSA Spending Accounts
- Long- and short-term disability
- Pet Insurance
- Wellness Program Initiatives
- RIVA Flex
- Additional Workplace Benefits
RIVA Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, veteran status, or any protect class. If you need a reasonable accommodation to search for a job opening or to submit an online application, please email [email protected]. Only messages left for this purpose will be returned.