Executive Assistant

Human Resources & Administration Paris, France


Description

Executive Assistant

RingCentral, Inc. is an award-winning global provider of cloud unified communications and collaboration solutions. More flexible and cost-effective than legacy on premise systems, RingCentral solutions empower today’s mobile and distributed workforces to be connected anywhere and on any device through voice, video, team messaging, collaboration, SMS, conferencing, online meetings, contact center, and fax. RingCentral provides an open platform that integrates with today’s leading business apps while giving customers the flexibility to customize their own workflows. We are a $860M company, disrupting the $100B business communications and collaboration market (Avaya, Cisco, Microsoft) with a killer product (Gartner MQ Leader last 5 years) and rapid growth (34%). We are now pulling away from the competition and leaving them behind as we scale our product revenues and product capabilities. We are looking for outstanding talent to help us scale our revenues to $1b and beyond in the coming years.

Job Description:

We are looking for a highly motivated, over-achieving, hands-on Executive Assistant who can embrace a well-paced, dynamic environment to provide high-level administrative support. We need a professional EA that has experience in supporting the C-level.

We need a candidate that understands heavy calendars, Concur for expenses, onsite event management, strives in a team environment, knows proper business etiquette, understands confidentiality and can be a business partner for their executive.

Previous experience with international and domestic travel arrangements, meeting preparation, as well as strong knowledge and expertise in Microsoft PowerPoint for numerous executive presentations. The individual should be an effective communicator who can embrace our technological unified communication business and hit the ground running. 

Responsibilities:

  • Manage and maintain all aspects of the Executives’ schedule including managing complex calendars, arranging meetings, appointments and travel arrangements.
  • Interface with top level executive, staff and occasional visiting clientele.
  • Generate and format strategic business documents and presentations.
  • Assist with travel arrangements, provide directions, provide documents as needed, and file expenses for reimbursement.
  • Ability to prioritise multiple tasks, meet deadlines and maintain high-quality attention to detail
  • Arrange company events, business meetings, and employee team building activities or special projects.
  • Create weekly reports for high-level executives to communicate achievements, upcoming initiatives, and status updates.
  • Use tact, discretion and good judgement in handling sensitive and confidential information.
  • Ability to travel domestically and internationally with executives up to 30% to provide onsite support during business meetings, conferences, events, etc.

Qualifications:

  • Minimum 3 years of experience supporting executives at a publicly traded company. Prior experience in mid- to senior-level administration, business, management, or related field.
  • Excellent organisational skills with an ability to think proactively and anticipate executive needs.
  • Strong, professional presence and presentation with polished verbal and written communication skills.
  • Experience managing relationships, scheduling and facilitating internal communication with Executive Staff and team as needed.
  • Ability to work independently in a fast-paced, entrepreneurial, results-oriented culture.
  • Responsiveness, multi-tasking, project management, attention to detail, and prioritisation skills
  • Strong interpersonal and relationship-building skills.
  • High proficiency of Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.)
  • Willingness to learn and adapt to new responsibilities.
  • Experience exercising discretion and confidentiality with sensitive company information.
  • High attention to detail and ability to maintain a high commitment to excellence
  • Bachelor’s Degree preferred 

About RingCentral

RingCentral, Inc. (NYSE: RNG) is a leading provider of global enterprise cloud communications, collaboration, and contact center solutions. More flexible and cost-effective than legacy on-premises systems, the RingCentral platform empowers employees to Work as One TM from any location, on any device, and via any mode to better serve customers, improving business efficiency and customer satisfaction. The company provides unified voice, video meetings, team messaging, digital customer engagement, and integrated contact center solutions for enterprises globally. RingCentral’s open platform integrates with leading business apps and enables customers to easily customize business workflows.

RingCentral is headquartered in Belmont, California, and has offices around the world.

RingCentral is an EEOC employer.