Program Services Manager

Account Management / Customer Excellence Commerce City, Colorado


Why join Revolution Foods?

Do work that matters supporting the mission of Revolution Foods, which provides healthy meals across the nation! At Revolution Foods we value our employees and provide access to great benefits, pay, and opportunity, including:

  • Medical, dental, & vision plan
  • Company-paid life insurance coverage
  • Company stock options
  • 401(k)
  • Paid vacation and sick time

Details of Position

  • This is a Full Time position
  • Located in Commerce City, CO
  • Salary: $50-60,000 per year (DOE) and quarterly bonus eligibility

Position Summary

The Program Services Manager (PSM) will be a member of the Customer Experience team. This individual will play a critical role in managing and ensuring execution of customer service initiatives within the Market. They will play a key role in balancing needs of both the operations and partnership teams. They will be responsible for planning and communicating between internal and external contacts and will ensure partner satisfaction through effective management of the customer success team and field server team. They will also be the go-to liaison between the school partnerships and the operations teams, other market teams, and the Home Office Team (HOT).

In addition to acting as a liaison between members of their own team, this individual will be responsible for customer analytics, and understanding and analyzing the ‘why’ behind customer-related performance metrics. As a part of the analytics, they will also be responsible for tracking the status and information about our school partners though several systems, which necessitates someone that has high attention to detail, is thorough, and enjoys work that is detail oriented. Big picture analytics will be coupled with day to day communications that affect all members of the Market team, such as daily operational updates or market-wide efforts. The PSM will also be expected to manage communications on a weekly or monthly basis with business partners, in conjunction with their Regional Partnership managers, to ensure all partners are satisfied, their needs are being met and communication is fluid. PSM is someone that enjoys working in a fast-paced environment, and focuses on the details, but can hold the big picture in mind. This person will report to the Director of Operations or Site Leader.

The PSM will hold their customer service team accountable and will be responsible for overseeing and delegating daily, weekly and monthly projects and may also need to act as a customer service representative from time to time. The PSM will handle escalated partnership issues, and must be an attentive and proactive problem solver, and solution driven. If this is you, apply with us today!

Major Duties and Responsibilities

Project management and cross-functional planning & coordination (60%):

  • Work closely with all operations positions for effective planning and management of day to day operations in facility: purchasing, production, partnerships
  • Complete menu planning & publishing at a market level that drives the highest possible participation while also being low cost for Raw materials and Labor utilization
  • Coordinate and logistically plan and communicate needs to internal operations team around holidays, special events and inclement weather; including labor management, dispatch needs, production scheduling
  • Substitution management: working with nutrition teams, and purchasing to effectively manage substitutions as needed due to supply chain or quality issues, to help support inventory process flow and curb waste within the facility while maintaining partnership satisfaction
  • Act as the main planning manager surrounding launch/ back-to-school which includes; customer set ups, equipment tracking and delivery scheduling, working with operations to provide data for labor needs and dispatch requirements, and more
  • Drive 100% daily fulfillment performance through leadership of a weekly meeting with operations team to review fulfillment errors and devise action plans and hold team accountable, and communicate other operational requirements in the upcoming weeks
  • Be accountable for financial reviews and understand impact of menu planning on COGs, waste and GM% at the market level. Be able to understand and adapt based on targets and cost-savings initiatives
  • Provide daily management, scheduling and auditing of the server staff. Train all servers on standards of excellence and all relevant SOP’s.  Conduct weekly FSMC audits and manage as a critical KPI.
  • Work with server staff to drive zero waste at each account.
  • Maintains the highest levels of food safety, sanitation and cleanliness in all production and service areas.  Monitors cleanliness of all area’s in the kitchen environment.
  • Manages the health, sanitation, and safety regulations pertaining to the handling and storage of foods and the operation of food processing facilities and equipment. Ensures the proper use and care of equipment used in large-scale food operations
  • Develops and maintains accurate records, make mathematical computations, and prepare production reports
  • Act as a liaison for our Nutrition team for internal and external contacts; understand and explain compliancy, ingredient standards and menu planning/items questions
  • Plan and manage special projects/programs at the market level such as Commodity Credits and FFVP programs; working closely with purchasing and partners
  • Oversee large process or system changes at the market level through to completion while maintaining communication to all necessary contacts; IE Applecore enhancements, platform changes etc

Customer Service Management & Accountability (30%)

  • Day to Day management of Customer Service and Data Systems teams
  • Effectively train, delegate and hold team accountable for project deadlines
    • Projects including; error investigations, order changes, fulfillment logs and reporting, entering invoice adjustments, menu loading into internal systems, substitution communication to partners
  • Manage timelines of communication; ensuring partners are getting responses in timely fashion while prioritizing proactive communication
  • Support customer service as needed, willing and able to step in and act as a customer service team member during busy times or as needed
  • Manage escalated partnership issues, directly contacting the partners to resolve issues, must be proactive where possible and resolution driven
  • Work closely with Regional Partnership Managers and communicate partnership needs and escalate issues or concerns as needed in a timely fashion
  • Provide support to Regional Partnership manager in onboarding new partners, training and setting up in our internal systems
  • Review and own monthly invoicing process, and fielding questions from partner surrounding monthly invoicing
  • Consistently work towards process flow and systems improvement
  • Schedule teams, managing labor during holidays and requested time off
  • Work with Director of Ops and Human Resources as needed for personnel issues

Data and analytics (10%): 

  • Upload and maintain all partner information, menu information and school site set ups in our internal system: Applecore
  • Support Regional Partnership Managers on data management in Salesforce
  • Updating pricing yearly or as needed in Applecore to match contracts
  • Report weekly dashboards/operational updates to internal and external teams as requested
  • Analyze our customer-related data in which we measure success and identify places for improvement
  • Prepare weekly reports for market leaders that succinctly capture customer and order data, internal waste, and revenue reporting
  • Prepare and maintain trackers for “launch” or back-to-school planning.

Preferred Qualifications:

  • Food service experience is a must.
  • Ability to travel 20% of the time
  • B.A. or B.S. or equivalent education/experience.
  • Proficient knowledge of MS Word, Excel, PowerPoint and Outlook are required.
  • 1-2 years of experience managing a team of employees and previous experience in a customer service role with demonstrated success.
  • Strong written and verbal communication skills.
  • A “big picture” thinker who can manage small details accurately and brings solid analytical and creative problem-solving skills.
  • Engaging presence and strong ability to build authentic relationships with a variety of stakeholders both internally and externally.
  • Ability to work with people with different personalities and work styles within his/her team and among different teams.
  • Outstanding attention to detail, organizational skills and ability to manage multiple tasks/deadlines.
  • Demonstrated success in project management and cross-functional roles/projects.
  • Demonstrated experience and success manipulating and analyzing data to drive revenue generating results.
  • Experience effectively working in a cross-functional manner with teams who have interwoven, yet different goals.
  • Entrepreneurial minded, coupled with an energetic and positive spirit, flexibility, a sense of humor, and a willingness to jump into any role at a moment’s notice.
  • Demonstrated experience presenting key performance indicators with strategic recommendations to senior level management.

Revolution Foods is proud to be an equal opportunity employer. We make employment decisions based on merit and the Company’s business needs. In accordance with all applicable laws, the Company prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender, marital or registered domestic partnership status, age, national origin or ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), medical condition (including cancer and genetic characteristics), military or veteran status, sexual orientation, gender identity and expression, genetic information or any other characteristic protected by applicable federal, state or local laws.

We are an E-Verify employer where mandated by State or Federal contracts.

For more information, please click on the following links:
E-Verify Participation Poster: English / Spanish
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