Accounts Receivable Specialist

Accounting Oakland, California


Supports the cash process by applying Company collection policies and procedures in a manner that will result in the sound conversion of receivables into cash, while maintaining a minimum quantity of past dues for assigned accounts. Ensures the timely billing and collections of payments from our customers. Responsible for processing of cash receipts, A/R postings & ledger reporting, invoicing and collections. Provides customer support through proactive and diligent resolution of outstanding deductions and proper maintenance for each account.

Major Duties and Responsibilities: 

  • Perform full cycle accounts receivable tasks.
  • Collect on past due accounts, research and resolve customer disputes.
  • Maintains customer collection files with pertinent documentation and documents collection activity as warranted and in accordance with policy. 
  • Oversees the billing system, generate invoices and apply credits as necessary.
  • Post, research and code cash receipts.
  • Research and apply unapplied cash daily.
  • Generate and provide invoices to customers.
  • Generate A/R aging reports and review for correctness.
  • Interact with departments to coordinate on collection of aged A/R.
  • Keeps all key stakeholders, informed of any problematic Accounts Receivable (A/R) issues. Identifies and investigates irregularities and inquiries.

Required Experience and Education:

  • A minimum of 3-5 years of accounts receivable processing experience.
  • Hands-on data entry and knowledge of accounts receivable including cash application and collection.
  • Intermediate Excel proficiency.
  • College degree or equivalent preferred.

Required Knowledge, Skills and Ability:

  • Excellent communication skills and the ability to communicate effectively and build relationships with customers.
  • Detail oriented, accurate, and able to multitask in a fast-paced environment.
  • Demonstration of skills in MS Office (Word, Excel, PowerPoint).

We are an E-Verify employer where mandated by State or Federal contracts.

For more information, please click on the following links:
E-Verify Participation Poster: English / Spanish
E-Verify Right to Work Poster: English | Spanish