Description

• Acts as a gatekeeper to screen calls, visitors, and drop-ins for internal employees and external individuals/companies.
• Prioritizes and manages the Executives’ commitments and calendar for internal and external meetings/calls, conferences, and travel.
• Coordinates virtual and in-person meetings, including confirming attendees, and as required taking meeting minutes and following up on action items.
• Organizes, prioritizes and responding when required on behalf of the Executive in verbal and written communications.
• Drafts/prepares memorandums, correspondence, agenda materials, and other documents of a highly confidential nature. 
• Collects and analyzes information to draft letters, documents, and agenda materials.
• Maintains an electronic filing system to maintain and organize files.
• Proofreads, formats, and edits documents for accuracy and completeness.
• Assists in the preparation of presentation materials in PowerPoint and MS Office.
• Reconciles and submits expense reports.
• Ensures materials and reports for signature are accurate and complete.
• Schedules and coordinates meeting space and logistics for various meetings, including executive meetings, board meetings, external visitors, and candidate visits/interviews.
• Coordinates external activities relating to outside memberships/committees.
• Coordinates and arranges travel itineraries and arrangements for the Executive.  Must be able to plan complex itineraries and expedite last-minute changes, sometimes after regular business hours. 
• Manages Outlook calendar requiring a high degree of balancing external/internal meetings and must be able to adjust and reschedule appointments on short notice to accommodate the needs of the Executive.
• Coordinate with the senior executive team members to ensure a smoothly operating executive suite.
• Proactively responds to a wide variety of requests.
• Assists with the execution of company events (i.e., ordering group lunches, organizing recognition lunches, and other business-related events.)
• Handles and manages materials of a confidential nature.
• Attends work regularly and punctually, as scheduled or expected.
• Complies with Employee Handbook, Code of Conduct, and Company Policies & Procedures.

• Presents/offers solutions rather than just raising problems.
• Supports other Executive assistants as requested.

• High School Diploma/GED required.
• Bachelor’s degree in business administration or other relevant discipline preferred.
• 10 or more years of related experience with increasing responsibility supporting an executive-level staff preferred.
• Ability to travel domestically 5 to 15% required.
• High level of accountability using good judgment, professionalism, poise, and ability to maintain the highest level of confidentiality. 
• Able to balance being assertive and efficient with composure and effectiveness in a fast-paced environment.
• Clearly and confidently relay communications in an efficient and effective manner.
• Advanced skills in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Able to read, analyze and interpret general business documents.
• Skilled at proofreading, writing reports, and editing business correspondence.
• Comfortable operating in an environment with highly confidential information/matters with the ability to use the utmost discretion.
• Comfortable operating with significant latitude for independent judgment and initiative within agreed limits.
• Ability to solve practical problems and deal with various concrete variables in situations with limited standardization.
• Ability to interpret various instructions furnished in written, oral, diagram, or schedule form.
• Represents the Executive Leadership Team professionally with internal staff and external clients.
• Requires broad knowledge of corporate operations and policies.
• Functional competencies include attention to detail, business acumen, passion, prioritization, and excellence.

• Medical, Dental and Vision
• Health Savings Account with employer contribution
• Flexible Spending Accounts
• 4x pay Basic Life and Voluntary Life
• Short and Long Term Disability
• Accident, Hospital, and Critical Illness
• 401 (k) plan with 6% company match
• 4 weeks Paid Time Off (PTO) and 10 Paid Holidays
• Tuition Reimbursement and Green Car Reimbursement
• Volunteer and Charity Matching
• Paid Parental Leave and Paid Sabbatical Leave
• Employee Referral Bonus
• Employee Discounts and Wellness programs
• Wellness Reimbursement