Senior Executive Assistant to CFO, CLO, and CHRO (G&A) Executive Officers

General & Administrative Cambridge, Massachusetts


Description

Company Overview

Repertoire Immune Medicines is a clinical-stage biotechnology company working to unlock and direct the remarkable power of the human immune system to prevent or treat cancer, as well as autoimmune and infectious disease. The company is founded on the belief that the repertoire of T cell receptor (TCR)-antigen codes that drive health and disease represents one of the greatest opportunities for innovation in medical science. Repertoire scientists created and developed the DECODE and DEPLOY suite of technologies, which allow in-depth characterization of TCR-antigen pairs, and the ability to rationally design and develop novel targeted immune medicines.

From its sites in Cambridge, Mass., and Zurich, Switzerland, Repertoire’s team of more than 120 is creating a new category of immune medicines enabled from its DECODE discovery platform. The company’s first product in the clinic is a novel multiclonal T cell therapy consisting of T cells derived from the peripheral blood, activated against a curated set of antigens, and armed with a proprietary cytokine. Repertoire is in clinical-stage immuno-oncology development today, targeting metastatic solid tumors. In the field of autoimmunity, Repertoire is using its proprietary platform to discover novel epitopes and TCRs from patients with type 1 diabetes. The company is also using its DECODE platform to discover infectious disease antigens and responding T cell clones.

Role Overview

Reporting to the Chief Legal and Administrative Officer, the Senior Executive Assistant will be a shared resource to the G&A Executive Officers and is responsible for providing comprehensive day-to-day support to the Chief Financial Officer (CFO), Chief Legal and Administrative Officer (CLO), and Chief HR Officer (CHRO).  This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.  The individual must be detail-oriented and have strong organizational skills.  The role requires the ability to proactively build organizational knowledge and relationships to be successful.  This role will be primarily on-site at the Cambridge location.

Key Responsibilities

  • Provide calendar management for CFO, CLO, and CHRO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Schedule meetings with Board members and arrange and handle all logistics for Board events.
  • Complete a broad variety of administrative tasks that facilitate the CFO, CLO and CHRO’s ability to effectively lead their functions including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CFO, CLO, and CHRO including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect the executive’s style and organization policy.
  • Work closely with the CFO, CLO, and CHRO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate CFO, CLO, and CHRO’s needs in advance of meetings, conferences, etc.
  • Coordinate all meetings and off-sites and assist with staff meetings and events as needed.
  • Complete projects by assigning work to appropriate staff on behalf of the CFO, CLO, and CHRO.
  • Coordinate the CFO, CLO, and CHRO’s outreach activities. Follow up on contacts made by the CFO, CLO, and CHRO to cultivate ongoing relationships.
  • Assist on the production, refinement, and completion of reports, meeting minutes, documentation, etc.
  • Engage and partner with the broader administrative team to identify best practices and opportunities for improvement. Provide support as needed to other members of the Executive Team.

Qualifications/Experience

  • Bachelor’s degree preferred.
  • 5+ years of executive support experience including supporting C-level executives. Biotech experience preferred.
  • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
  • High level of commitment, availability after hours and on weekends as needed.
  • Exceptionally organized with keen attention to detail with the ability to shift focus and priorities when necessary, under pressure and within deadlines.
  • Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
  • Excellent interpersonal and relationship-building skills.
  • Strong multi-tasking skills including exceptional organizational, time-management, and project management skills.
  • Comprehension that priorities change resulting in the need to be adaptable, focused, and positive.
  • Professional with the ability to maintain confidentiality and discretion in all business matters.

 

Repertoire is committed towards social responsibility and developing an inclusive culture. Much as the power of the immune system lies in the diversity of T and B cells, our work requires the creativity and ingenuity of a diverse workforce.  We believe in actively pursuing equity in all facets of the work experience at Repertoire.  We will continue to educate ourselves about the inequities and barriers present in our society and take action as a company where we can make a difference.

Repertoire is proud to be an Equal Opportunity Employer.