Quantum Health Careers

Description

Who we are 

Founded in 1999, Quantum Health is a privately-owned, independent healthcare navigation organization. As the company that invented healthcare navigation, Quantum Health continues to set the standard and in 2025 acquired leading healthcare technology company Embold Health. This further strengthens the AI and provider search capabilities to guide members to the right care. Together, the teams lead the industry in healthcare navigation, simplifying care journeys, improving outcomes and controlling rising costs for organizations of all sizes. This role supports the Embold Health division.

We’re committed to building diverse and inclusive teams across our so if you’re excited about this position, we encourage you to apply – even if your experience doesn’t match every requirement.

About the role

The Administrative Coordinator provides comprehensive administrative and operational support to Embold leadership and the Embold team, with a concentrated focus on calendar management and support for the SVP of Health Plans & Partners. This role is critical to enabling leaders to focus on strategic priorities by ensuring seamless day-to-day operations, high-quality coordination, and a professional office environment. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced setting.

Location: This position is an onsite role located at our Nashville, TN Embold Health office. 

What you’ll do (Essential Responsibilities)

Executive & Administrative Support

Provide day-to-day administrative support to assigned executives, prioritizing strategic initiatives aligned with business objectives.

Serve as primary calendaring and travel support for designated leaders, including SVP of Health Plans and Partners and the Embold leadership team as a whole.

Coordinate calendars, meetings, travel research, itineraries, conference participation, and related logistics.

Prepare, review, proofread, and format correspondence and documents to ensure accuracy, completeness, and compliance with organizational standards.

Support CRM-related administrative tasks as needed.

Travel & Expense Management

Arrange and coordinate executive travel, including lodging, transportation, and itineraries.

Process travel and expense reconciliation, including reimbursement support for Embold leadership and strategic advisors.

Assist with corporate card reconciliation for executives.

Office Operations & Onsite Support

Greet visitors, coordinate parking validation, and manage conference room setup and maintenance.

Maintain inventory of office and breakroom supplies; coordinate ordering and replenishment.

Order catering for internal meetings as approved by leadership.

Collect mail and prepare shipments via FedEx as needed.

Support onboarding and offboarding of new hires.

Support initiatives for employee morale and recognition.

Events, Marketing & Cross-Functional Support

Assist with planning and execution of All-Team meetings and company events, both internal and client-facing.

Support recruitment coordination efforts for Embold leadership.

Assist Marketing with swag research, purchasing, inventory, and mailing materials.

Submit new vendor requests through Quantum Procurement as assigned.

Confidentiality & Special Projects

Ensure the confidentiality of employee, customer, and legal information at all times.

Support Embold-wide initiatives and special projects as directed by the Chief of Staff.

Perform other duties and administrative tasks as reasonably assigned to support business needs and company culture.

Other duties as assigned

What you’ll bring (Qualifications)

Experience: 3-5 years of administrative experience

Strong administrative/technical skills; Comfort working on a PC using Microsoft Office (Outlook, Word, Excel, PowerPoint), IM/video conferencing (Teams & Zoom), and telephones efficiently.

A high degree of personal accountability and trustworthiness, a commitment to working within Quantum Health’s policies, values and ethics, and to protecting the sensitive data entrusted to us.

#LI-AT1 

#LI-Onsite 

What’s in it for you

• Compensation: Competitive base and incentive compensation
• Coverage: Health, vision and dental featuring our best-in-class healthcare navigation services, along with life insurance, legal and identity protection, adoption assistance, EAP, Teladoc services and more.
• Retirement: 401(k) plan with up to 4% employer match and full vesting on day one.
• Balance: Paid Time Off (PTO), 7 paid holidays, parental leave, volunteer days, paid sabbaticals, and more.
• Development: Tuition reimbursement up to $5,250 annually, certification/continuing education reimbursement, discounted higher education partnerships, paid trainings and leadership development.
• Culture: Recognition as a Best Place to Work for 15+ years, dedication to diversity, philanthropy and sustainability, and people-first values that drive every decision.
• Environment: A modern workplace with a casual dress code, open floor plans, full-service dining, free snacks and drinks, complimentary 24/7 fitness center with group classes, outdoor walking paths, game room, notary and dry-cleaning services and more!

What you should know

• Internal Associates: Already a Healthcare Warrior? Apply internally through Jobvite.
• Process: Application > Phone Screen > Online Assessment(s) > Interview(s) > Offer > Background Check.
• Diversity, Equity and Inclusion: Quantum Health welcomes everyone. We value our diverse team and suppliers, we’re committed to empowering our ERGs, and we’re proud to be an equal opportunity employer .

• Tobacco-Free Campus: To further enable the health and wellbeing of our associates and community, Quantum Health maintains a tobacco-free environment. The use of all types of tobacco products is prohibited in all company facilities and on all company grounds.
• Compensation Ranges: Compensation details published by job boards are estimates and not verified by Quantum Health. Details surrounding compensation will be disclosed throughout the interview process. Compensation offered is based on the candidate’s unique combination of experience and qualifications related to the position.
• Sponsorship: Applicants must be legally authorized to work in the United States on a permanent and ongoing future basis without requiring sponsorship.
• Agencies: Quantum Health does not accept unsolicited resumes or outreach from third-parties. Absent a signed MSA and request/approval from Talent Acquisition to submit candidates for a specific requisition, we will not approve payment to any third party.

Reasonable Accommodation: Should you require reasonable accommodation(s) to participate in the application/interview/selection process, or in order to complete the essential duties of the position upon acceptance of a job offer, click here to submit a recruitment accommodation request.

Recruiting Scams: Unfortunately, scams targeting job seekers are common. To protect our candidates, we want to remind you that authorized representatives of Quantum Health will only contact you from an email address ending in @quantum-health.com. Quantum Health will never ask for personally identifiable information such as Date of Birth (DOB), Social Security Number (SSN), banking/direct/tax details, etc. via email or any other non-secure system, nor will we instruct you to make any purchases related to your employment. If you believe you’ve encountered a recruiting scam, report it to the Federal Trade Commission and your state’s Attorney General.