Sr. Benefits Analyst

Administration Requisition ID 4969 Foster City, California

Description

The Essential Duties include but not limited to following areas:
Benefits/401k:
• Responsible for the day-to-day administration of benefit plans for the Americas
such as health, flexible spending, health savings accounts, commuter, life
insurance, voluntary benefits, and 401k in accordance with plan documents.
• Manage the full life cycle of the benefit plan renewals for the Americas region,
including project management of timelines and activities; new vendor, carrier, or
program implementations; contracts, amendments, and plan documents;
participant communication and education; etc., with Qualys culture in mind
• Evaluate benefit trends and identify new and innovative offerings, risks and
opportunities in alignment to Qualys’ strategic direction
• Prepare required and ad hoc cost model, forecast and deep analysis for
regulatory compliance; financial analysis; internal reporting; projects and
strategic initiatives; and as required for brokers, vendors, and carriers or internal
stakeholders.
• Resolve escalated benefit/leave issues using a high level of critical thinking and
problem-solving skills.
• Manage activities for internal and external audits, and annual compliance (ACA,
5500) notices, forms, and filings; coordinate activities and deliverables between
internal and external partners and carriers to ensure accuracy and on-time
completion.

WorkDay
• Act as the subject matter expert for Workday as it relates to benefits and leaves
including integrations with carriers, testing and product release, ensuring full
functionality of system
• Create and maintain documentation of reporting processes and training guides
for end users.
Leaves/Absence Management
• Serve as the liaison for the LOA third party administrator, shared services and
payroll to ensure efficient and seamless processing of employee leave requests
• Is the subject matter expert in all leaves for the Americas including
FMLA/ADA/Workers Comp/COVID
• Manage all benefit/leaves compliance related matters, provides updates and
recommendation of appropriate action
Other
• Manage the workers compensation program, including investigations and
partnering with Facilities/Finance/Payroll
• Manage budget allocations
• Participate in the development and execution of the employee engagement and
retention initiatives including wellness, holiday events, company activities, giving
campaign, and activities that drive engagement
• Maintenance of filing systems and paperwork archiving for the areas of
responsibilities, transitioning to electronic where legally acceptable.
• Serve as back up to HR Coordinator/ receptionist when necessary
• Other tasks as needed
Qualifications:
• 7+ years of continuous work experience in a fast paced, multi-tasking work
environment specific to HR
• At least 4 continuous years of the 7 years specifically in benefits / leave
administration
• Strong knowledge of FMLA/ADA/ Leave compliance, required
• Workday experience, required
• Advances MS Excel skills to include pivot tables, vLookups, formulas, required
• A proven track record of decision making and problem solving based on
analytics.
• International experience, a plus
• Strong proficiency in Microsoft Office applications
• Strong ability to multi-task, prioritize, self-manage with excellent organizational
skills and a sense of urgency
• Conflict management skills, desired
• Must be very detail-oriented
• Excellent interpersonal and communication skills
• BA in Human Resources or related field, a plus

EEO Employer/Vet/Disabled