Salesforce Administrator

Technology Nashville, Tennessee Tampa, Florida


Qualifacts is a leading provider of behavioral health software and SaaS solutions for clinical productivity, compliance and state reporting, billing, and business intelligence. Its mission is to be an innovative and trusted technology and end-to-end solutions partner, enabling exceptional outcomes for its customers and those they serve. Qualifacts’ comprehensive portfolio, including the CareLogic®, Credible™, and InSync® platforms, spans and serves the entire behavioral health, rehabilitative, and human services market supporting non-profit Certified Community Behavioral Health Clinics (CCBHC) as well as for-profit large enterprise and small business providers.  Qualifacts has a loyal customer base, with more than 2,500 customers representing 75,000 providers serving more than 6 million patients.  Qualifacts was recognized in the 2022 and 2023 Best in KLAS: Software and Services report as having the top ranked Behavioral Health EHR solutions. 

If you want to work inside an atmosphere where innovation has purpose, and your ambition works to support our customers and those they serve, please apply today!

Sorry, we are unable to sponsor employment visas for this position.

Summary of the Salesforce Administrator

The primary function of the Salesforce Administrator role is to improve and enhance our Salesforce platform, gathering requirements and feedback, designing best practice solutions, and managing the roadmap. including optimization of existing tools and roadmap planning. This role will be responsible for managing the operational support, maintenance, and enhancements of Salesforce and associated integrated applications, with a focus on Service Cloud and Experience Cloud.

Responsibilities of the Salesforce Administrator

  • All aspects of user and license management including new user setup/deactivation, roles, profiles, permissions, public groups, OWD, sharing rules
  • Salesforce configuration changes, including, flows, assignment rules, approval processes, fields, page layouts, record types, dynamic layouts, applications, actions, custom settings, mobile administration, dashboards, and reports
  • Sandbox environment management and control
  • Participate in the internal customer/user request intake process, document stakeholder requirements, and design and deliver solutions in partnership with Enterprise Technology leadership.
  • Identify un-used or under-utilized features and add-ons to maximize platform value
  • Work with stakeholders and Enterprise Technology leadership to maintain a platform roadmap with defined priorities.
  • Own the communication of any platform changes to end users and stakeholders
  • Data management to improve Salesforce data quality, implementing rules and automation as needed
  • Proactive system maintenance including Security Reviews, Release Updates, Health Check, and Optimizer
  • Ensure all system changes meet business requirements and proper documentation is provided for education and compliance.
  • Assist with the creation and maintenance of a change management/governance methodology (i.e., release cadence, sprints, or other) to ensure deadline delivery.
  • Create and maintain systems documentation and technical maps.
  • Review, maintain and improve all current security settings to ensure the highest level of customer protection.
  • Assist with QA (Quality Assurance) activities, and where appropriate, UAT (User Acceptance Testing) activities, for the deployment of new functionality
  • Handle user support tickets related to the platform
  • Monitor and improve user adoption
  • Assist with new user and ongoing user training
  • Participates in Scrum ceremonies.

Qualifications of the Salesforce Administrator

  • Certified Salesforce Administrator
  • 5+ years Salesforce administration experience
  • 2+ years hands-on experience with Service Cloud and Experience Cloud (Communities)
  • Additional Salesforce certifications such as Advanced Administrator are preferred
  • Bachelor's degree in a related field and/or 5+ years’ equivalent work experience is required; 7+ years is preferred

Knowledge, Skills, and Abilities of the Salesforce Administrator

  • Advanced knowledge and experience building and administering complex Salesforce Flows and APEX code
  • Ability to use Microsoft Excel to assess, manipulate, and analyze data
  • Demonstrated competency with Sales Intelligence/Business Intelligence (BI) software, e.g., Tableau, Power BI
  • Direct experience creating and maintaining data governance frameworks, systems documentation, and technical maps
  • Ability to troubleshoot and perform Root Cause Analysis on application issues
  • Proven ability to think critically, analyze data, make tough decisions, and solve complex problems
  • Can effectively cope with change and ambiguity to find ways to advance work and projects
  • Clearly conveys thoughts, both written and verbally, listening attentively and asking questions for clarification and understanding; ability to communicate with all levels of the organization
  • Exceptionally organized, adept at time management and prioritization
  • Ability to manage multiple concurrent projects and drive projects to completion with minimal guidance
  • Precise attention to detail
  • Ability to travel up to 5%

Qualifacts is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin, or any other characteristic protected under federal, state, or applicable local law.